Accounts Payable Specialist

Overview

Specialist - Accounts Payable role responsible for accurate, timely and controlled processing of supplier invoices, employee-related payments, vendor reconciliations and payment activities, working closely with Procurement, Supply Chain, Tax, Treasury, General Ledger, business stakeholders and suppliers.

What you'll do

• Accurately process all supplier and intercompany invoices, credit notes and debit notes, including validating against purchase orders and receipts, performing matching, coding to appropriate general ledger accounts, resolving discrepancies with stakeholders and maintaining thorough audit trails.
• Prepare and execute supplier payment proposals in line with agreed terms, ensuring proper approvals and managing payment holds and exceptions.
• Support urgent payments and follow up on rejected or unsuccessful transactions while maintaining segregation of duties.
• Conduct periodic reconciliations of supplier statements against company records, investigating and resolving discrepancies such as missing invoices, unallocated payments or duplicate transactions.
• Escalate significant disputes and maintain reconciliation documentation.
• Validate key tax information on supplier invoices, support the correct application of TDS/withholding tax, reconcile AP records with GST-related information and coordinate with the Tax team to resolve invoice-level tax discrepancies, escalating complex matters as needed.
• Support monthly, quarterly and annual financial close activities by reviewing unprocessed invoices, assisting with accrual identification, reconciling AP sub-ledger balances with the General Ledger, and providing AP schedules and reports for management and cash-flow forecasting.
• Ensure all Accounts Payable activities adhere to company policies, internal controls and segregation-of-duties requirements.
• Support internal and external financial audits, remediate control deficiencies, identify process improvement opportunities and promote automation and electronic invoicing solutions.

What you'll need

• B.Com / M.Com / MBA Finance or equivalent accounting/finance qualification.
• Minimum 4-5 years' experience in AP, P2P or broader finance operations.
• Experience with major ERP systems such as M3 (Infor), SAP or Oracle.
• Strong accounting fundamentals and attention to detail.
• Effective communication, problem-solving skills and stakeholder management.

Nice to have

• CA Inter / CMA Inter or similar professional qualification.
• Experience in GL Accounting.
• Good working knowledge of MS Excel.

Details

• Full-time role based in Pune.