Administrative Assistant, NCT

Overview

Administrative Assistant supporting the C&SF / PPL Management Team at Deutsche Bank, handling department administration, senior manager correspondence and time management, and supporting key initiatives through organizational and coordination skills.

What you'll do

• Set up meetings across multiple time zones, book rooms, organize passes and coordinate catering so events run without disruption
• Prepare material for internal and external mandates, such as presentations, spreadsheets, management reports and agendas, to a professional standard
• Handle extensive telephone and email correspondence on the senior manager's behalf
• Facilitate the senior manager's travel plans, including planning and booking detailed itineraries (flights, hotels, visas), organizing travel meetings and reimbursement of travel expenses
• Coordinate office supplies, seating plans and office moves to ensure efficient use of office resources
• Handle purchase orders and expense/invoice processing in a timely manner
• Coordinate on-boarding of new employees and contractors to minimize set-up time
• Work with other executive assistants to ensure support needs are covered, e.g., during short-term absence
• Provide administrative support for project work and ad hoc activities as necessary
• Coordinate complex calendars and schedules to ensure effective time management and prioritization of engagements

What you'll need

• Proven administrative experience in a similar role, assisting senior management
• Excellent oral and written communication skills, with a passion for quality and attention to detail
• Good organization skills and ability to prioritize workflow, with flexibility when handling multiple tasks
• Proven ability to work well under pressure in a fast-paced environment
• Excellent computer skills, email application, and basic experience of working with databases
• Ability to work well in virtual teams in matrix organizations
• Ability to handle confidential information discreetly
• Proven ability to leverage AI tools to enhance productivity and optimise workflows to solve business problems, while applying critical judgment to ensure responsible and ethical use of data and AI outputs

Details

• Location: Mumbai, India
• Part of a flexible scheme of benefits