Analyst - GBS Procurement

Overview

Analyst in Global Business Services (GBS) Procurement, based in Chennai, supporting production through supplier, purchase order and inventory management.

What you'll do

• Maintain relations with suppliers.
• Place orders for necessary raw materials and purchased parts according to production requirements.
• Receive and handle order confirmations.
• Check purchase orders and modify them for changes in the production plan using the Shortage List and Open Purchase Order List.
• Track shipments and urge them if needed.
• Perform a regular weekly check of stock levels, avoiding overstock.
• Minimize the risk of obsolescence using the weekly obsolete report.
• Correspond with freight forwarders and warehouses, and organize transportation where necessary.
• Deal with claims and settle debit and credit issues.
• File and record all necessary documents.
• Check inventory of critical materials (personally if needed) according to the Shortage List.
• Contact the right warehouse personnel and have inventory discrepancies modified where they exist.
• Handle purchasing data privacy.
• Ensure all active components are available according to production needs, on time, at the agreed price.
• Review requisitions and MRP output.
• Confer with vendors to obtain product information such as price, availability and delivery schedule.
• Order, reschedule and cancel material based on requisitions and MRP output.
• Maintain procurement records such as items purchased, costs, delivery and inventories.
• Manage suppliers to price, delivery and quality expectations, and escalate when appropriate.
• Approve invoices for payment.
• Investigate inventory levels.
• Monitor the movement of materials through the production cycle.
• Conduct quarterly supplier reviews.
• Maintain procurement records, reports and metrics.

What you'll need

• Typically a bachelor's degree or equivalent experience.
• 0 to 2 years of experience.
• Working usage of Word, Excel and PowerPoint may be required.
• English language knowledge.
• Data entry and ten-key skills.
• Spreadsheet (PC) skills.
• ERP software use may be required.
• Ability to read and comprehend instructions, correspondence and memos.
• Ability to write simple correspondence.
• Ability to effectively present information in one-on-one and small group situations to customers, clients and other employees.
• Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference and volume.
• Ability to apply concepts of basic algebra and geometry.
• Ability to apply common sense comprehension to carry out instructions in written, oral or diagram form.
• Ability to deal with problems involving several concrete variables in standardized situations.

Details

• Location: Chennai, India.
• Benefits include health insurance and paid time off.