Assistant Facilities Manager

Overview

Assistant Facilities Manager at JLL, on-site in Navi Mumbai, responsible for engineering and operational management of the facility, supporting the Chief Engineer and Facility Manager.

What you'll do

• Coordinate with the Chief Engineer on planning and managing CAPEX and OPEX budgets for engineering and operational expenses.
• Manage and control all critical spares for installations as per manufacturer recommendation and inventory.
• Coordinate with the Chief Engineer to have all M&E related contracts in place.
• Carry out all engineering and operational procedures.
• Liaise with local authorities on M&E related facility issues and statutory compliances.
• Liaise with vendors for maintenance and service practices of M&E contractors in line with manufacturer recommendations.
• Ensure proper functioning of all electrical systems, HVAC, PACs, water, plumbing and sanitary systems, elevators/lifts and cafeteria equipment.
• Ensure maintenance schedules and shutdowns are followed in consultation with OEM and Accenture.
• Inspect log books, history cards, checklists, escalation charts, OCP and PPM schedules daily.
• Ensure 100% uptime and practices that deliver seamless service to Accenture.
• Update and maintain statutory documents (CIEG, Fire, Lift, Explosive, Pollution Control, etc.) related to M&E operations.
• Initiate an energy management program to reduce utility costs.
• Handle small renovation projects from initiation to completion, if needed.
• Guide technical staff in closing workplace technical issues in the facility.
• Adhere to the 52-week annual M&E maintenance schedule and maintain agreed SLA and KPI with the client.
• Coordinate with the transition team during go-live of new facilities.
• Participate in emergency evacuation procedures and manage health and safety issues.
• Prepare and collate vendor performance data and escalate as required.
• Track usage of the e-fit facility tool modules and track PM work orders in the 360 facility tool and QMS monthly.
• Ensure 100% adherence to the M&E onboarding process and monthly meetings with the builder, tracking MOMs.
• Ensure mandatory trainings are conducted as scheduled and conduct onboard training for new joiners.
• Monitor individual DE core responsibilities and assist the CE with performance evaluation.
• Coordinate execution of IC request works without escalations; prepare DE shift roster and review M&E and BMS shift schedules.
• Conduct facility walk-arounds and ensure the walk-around map and guide is followed and maintained.
• Assist the Facility Manager in ISO, internal and external audits and ensure documentation is complete.
• Coordinate with the DM team on issues needing help and coordinate important and VIP client visits with the Events team.
• Conduct scheduled meetings and focus meets with projects per calendar; participate in and manage half-yearly fire drills.
• Maintain all relevant checklists as required.
• Manage site operations in the absence of the CE and assist WM/CE in crisis situations and BCP.
• Prepare and send daily, weekly, monthly, quarterly, half-yearly and yearly engineering records and reports to the Chief Engineer, and maintain logbooks, history cards, equipment details, service reports and incident reports daily.
• Follow the escalation matrix during incidents.

Details

• Location: on-site, Navi Mumbai, Maharashtra.
• Scheduled weekly hours: 48.