Facilities Programme Manager

Overview

Facilities Programme Manager supporting the effective management and reporting of the British Council's global property portfolio, coordinating estates data collection, minor capital works and compliance programmes across multiple regions.

What you'll do

• Coordinate the annual global estates data collection process across all properties, ensuring standardised facilities management tools and methodologies are implemented consistently.
• Provide training and guidance to local teams, working closely with regional facilities management mentors.
• Monitor completion to ensure accurate, timely and high-quality data submissions.
• Validate, consolidate and analyse estates data.
• Collaborate with specialist teams to develop reporting solutions and Power BI dashboards on asset condition, compliance risks and operational performance.
• Support the development and delivery of the Minor Capital Investment Fund (Minor Works), identifying and prioritising low-complexity projects based on asset condition and compliance requirements.
• Maintain oversight of programme progress, financial performance and reporting.
• Support financial governance processes, ensuring alignment between SAP actuals, commitments and programme tracking tools.
• Coordinate portfolio-level reporting and produce regular performance updates on programme costs, risks and delivery status.
• Coordinate enhanced compliance assessment programmes across targeted locations, liaising with specialist third-party providers and internal stakeholders.
• Support planning, delivery and future capital investment forecasting.

What you'll need

• Legal right to work in the country where the role is based at the time of application.
• Minimum/essential: experience coordinating programmes within Facilities Management, Real Estate, or similar operational environments.
• Strong knowledge of financial governance and tracking (e.g. SAP, WBS, PO management, budget vs actuals alignment).
• Experience in data collection, validation and reporting processes across large, distributed teams.
• Ability to deliver structured reporting and dashboards (e.g. Power BI, Excel-based reporting, PowerPoint) to support decision-making.
• Experience in stakeholder coordination across multiple functions (FM teams, Finance, suppliers), ensuring alignment and timely delivery.
• Understanding of programme governance frameworks and ability to monitor compliance with reporting standards and timelines.
• Understanding of facilities management operations.
• Data analysis and reporting skills, including Power BI, Excel and PowerPoint.
• Stakeholder management and effective communication.
• High attention to detail and accuracy in data handling, reporting and financial tracking.
• Self-motivation and independent thinking, with flexibility to adapt approach and drive continuous improvement.

Nice to have

• Experience working with third-party providers and consultants in facilities, compliance or technical assessment environments.

Details

• Locations: Poland, India, Serbia, United Kingdom.
• Contract type: Indefinite contract.
• Pay grade: 7.
• Reports to the Global Facilities Manager; no direct reports.
• Visa sponsorship and relocation are not supported.
• Closing date: Monday 26th October 2026 at 23:55.