Associate Project Specialist

Overview

Associate Project Specialist (Office Experience) role focused on running and improving the Mumbai workplace experience, operations readiness, and related workplace programs.

What you'll do

• Lead PBM branding, refurbishment, and workplace enhancement initiatives.
• Conduct workplace audits and readiness checks; manage seating, space planning, and workspace standards.
• Coordinate facilities concerns (e.g., lighting, lifts, access, infrastructure, meeting rooms) and track issues to closure.
• Manage PBM digital signage and workplace technology; coordinate rollouts and troubleshooting with IT/Infrastructure.
• Support employee events and flagship programs, including logistics, vendors, and post-event restoration.
• Oversee SWAG planning, procurement, inventory, storage, distribution, and gifting.

What you'll need

• 3+ years of experience in Office Administration; Facilities is preferred.
• Proactive, solution-oriented approach with initiative to anticipate needs.
• Ability to work independently while managing multiple tasks.
• Strong organizational skills with time management and prioritization.
• Track issues/actions/dependencies through completion with sound judgment for escalation.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel); ability to learn new systems.

Details

• Location: Mumbai.
• Hybrid work environment: collaborate in-person each week; in most locations, four days in-office each week.