Executive Assistant

Overview

A highly capable, proactive administrative and executive assistant role supporting a Senior Director in a fast-moving, global organization, acting as a strategic administrative partner.

What you'll do

• Provide end-to-end administrative support, including complex calendar management across global time zones
• Proactively prioritize meetings and commitments to align with business objectives
• Prepare agendas, capture meeting notes, and track action items to closure
• Handle confidential and sensitive information with discretion and sound judgment
• Serve as a key liaison between the Senior Director and internal/external stakeholders
• Draft, edit, and coordinate emails, presentations, and executive materials
• Partner closely with other Executive Assistants, Chiefs of Staff, and cross-functional teams
• Manage domestic and international travel, including itineraries, visas, accommodations, and expenses
• Coordinate logistics for leadership meetings, offsites, and team events
• Support expense reporting, purchase orders, and vendor coordination
• Maintain organized documentation and records
• Assist with onboarding new team members and team communications
• Continuously identify opportunities to simplify processes and improve efficiency

What you'll need

• Bachelor's degree or equivalent practical experience
• 6+ years of experience in an Administrative Assistant or Executive Assistant role, supporting senior leaders
• Strong proficiency in Microsoft Office
• Excellent written and verbal communication skills
• Demonstrated ability to manage multiple priorities with accuracy and attention to detail

Nice to have

• Experience supporting Director+ leaders, or equivalent, in large software companies
• Experience working in a global, matrixed organization
• Strong problem-solving skills and the ability to anticipate leadership needs
• High degree of professionalism, integrity, and discretion
• Highly organized, proactive, and detail-oriented
• Comfortable operating in ambiguity and fast-changing environments
• Strong interpersonal skills and executive presence
• Collaborative mindset with a service-oriented approach
• Passion for enabling others to do their best work

Details

• Location: Bangalore, India
• May require in-person onboarding and/or in-person ID verification