Executive Assistant - Fixed Term Contract [12 Months]

Overview

Fixed-term Executive Assistant role providing executive support to senior global leaders, focused on managing schedules, travel, communications, and administrative operations in a fast-paced trading environment.

What you'll do

• Manage complex multi-time-zone calendars for one or more senior executives.
• Coordinate internal and external meetings across global offices and handle time zone differences.
• Arrange multi-leg international travel including flights, hotels, ground transportation, visas, and documentation.
• Track and process expenses and manage related workflows using Workday where applicable.
• Prepare meeting agendas, produce Minutes of Meeting (MOMs), and follow up on action items.
• Serve as a primary contact for stakeholders and draft and send communications as required.
• Maintain organized records and handle administrative tasks such as purchase orders and vendor invoice coordination.

What you'll need

• 3–7 years of experience as an Executive Assistant or in a senior administrative support role.
• Ability to manage complex multi-time-zone calendars and travel for senior executives.
• Experience coordinating international business travel including visas and last-minute changes.
• Proven track record producing accurate MOMs and following up on action items.
• Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Experience in a fast-paced corporate or professional services environment.
• Proficiency with Workday expense management (mentioned as an advantage).

Details

• Location: Mumbai, India.
• Employment type: Fixed term contract (12 months).