Executive - Finance & Revenue

Overview

Executive - Finance & Revenue role at ProArch responsible for end-to-end billing operations for domestic and international clients, with a focus on project-based billing models, billing accuracy and financial documentation.

What you'll do

• Manage end-to-end billing operations for domestic and international clients, ensuring timely and accurate invoice generation.
• Handle project-based billing models, including Fixed Cost (FC), Time & Material (T&M), Retainers, and Milestone-based billing.
• Review project contracts, Statements of Work (SOWs), purchase orders, timesheets, and milestone approvals to ensure accurate billing.
• Prepare and validate invoices in accordance with contractual terms, client requirements, and agreed billing schedules.
• Manage multi-currency billing transactions and ensure appropriate application of exchange rates and currency-related adjustments.
• Support billing activities involving global tax considerations, ensuring adherence to applicable tax requirements and internal compliance procedures.
• Coordinate with project managers, delivery teams, finance teams, and clients to resolve billing discrepancies and obtain required approvals.
• Monitor billing schedules, pending invoices, unbilled revenue, and billing-related exceptions to ensure timely revenue processing.
• Maintain accurate billing records, supporting documents, and audit-ready financial documentation.
• Prepare periodic billing reports, reconciliations, and management reports using Microsoft Excel.
• Identify billing discrepancies, investigate root causes, and implement corrective actions to improve accuracy and efficiency.
• Work with ERP and accounting systems to process billing transactions and maintain reliable financial data.
• Contribute to process improvements, standardization, and automation of billing operations.

What you'll need

• 2-3 years of hands-on experience in billing, revenue operations, or a related finance function, preferably with global exposure.
• Strong understanding of project-based billing models, including Fixed Cost (FC) billing, Time & Material (T&M) billing, Retainer-based billing, and Milestone-based billing.
• Experience in multi-currency billing and familiarity with international tax considerations.
• Proficiency in Microsoft Excel, including VLOOKUP, Pivot Tables, data analysis, and report preparation.
• Experience working with ERP, billing, or accounting systems.
• Strong attention to detail, numerical accuracy, and documentation practices.
• Excellent communication and coordination skills to work effectively with clients and internal stakeholders across different countries.
• Ability to manage multiple billing activities, meet deadlines, and resolve discrepancies independently.
• Strong analytical, organizational, and problem-solving skills.

Nice to have

• Hands-on experience with Autotask, NetSuite, and QuickBooks.
• Experience working with international clients and cross-border billing processes.
• Familiarity with professional services, IT services, consulting, or project-based business environments.
• Understanding of accounts receivable processes, invoice reconciliation, and revenue reporting.
• Experience identifying opportunities to streamline and improve billing workflows.