Facilities Coordinator

Overview

Facilities Coordinator role at JLL in Hyderabad, supporting technical and engineering operations (Mechanical, Electrical, Plumbing and civil maintenance) at a client facility, assisting the Chief Engineer / Dy. Chief Engineer.

What you'll do

• Achieve excellence in preventive maintenance programs and ensure energy conservation practices.
• Assist the Chief Engineer / Dy. Chief Engineer in managing M&E scope of projects to ensure quality and deliverables within the stipulated time.
• Assist in providing comprehensive facility, contract and procurement management for technical services to the client.
• Contribute to achieving financial and other targets established by the Senior Facilities Manager.
• Achieve Key Performance Indicators and Service Level Agreements targets.
• Support the Chief Engineer / Dy. Chief Engineer in managing the Mechanical, Electrical, Plumbing installations and all civil maintenance within the facility.
• Prepare a critical spares list for all installations as per manufacturer's recommendations and plan inventory where maintenance is carried out with in-house teams.
• Implement and oversee the pre-emptive maintenance programme to reduce the risk of sudden failures of critical equipment.
• Assist the Chief Engineer to review maintenance/service practices of M&E contractors to deliver quality work in line with manufacturer recommendations.
• Maintain logbooks, checklists and PPM schedules for all M&E installations.
• Manage downtime and breakdowns.
• Arrange ad-hoc M&E set-ups as per client requirements.
• Ensure contractors follow house rules at all times and projects are handled with minimum inconvenience to the client.
• Assume AFM responsibilities if need arises.
• Handle shifts independently on all engineering-related matters.
• Provide daily reporting on M&E to the Chief Engineer.
• Generate service maintenance reports on office equipment.
• Generate inventory and purchasing reports for spares and consumables.
• Generate downtime and breakdown incident reports.
• Perform routine site checks and inspections to ensure critical procedures and equipment management best practices are followed.
• Suggest process improvements and implement cost-saving measures.
• Provide admin support including front desk duties, basic housekeeping and appointment coordination.
• Work closely with clients and suppliers onsite to identify facility-related enquiries and requirements.
• Take part in procurement of vendors and services from time to time.
• Ensure everyone's health and safety by keeping safe workplace procedures in place.
• Help implement and manage risk management programs, disaster recovery and business continuity plans.
• Follow escalation and incident reporting procedures and comply with the firm's guidelines and strategies.

What you'll need

• Tertiary qualification in Electrical or Mechanical engineering (essential).
• A degree or professional qualification in Engineering / Technical Services with 2-3 years of relevant experience.
• Very good people skills and ability to interact with a wide range of client staff and demands.
• Knowledge of occupational safety requirements.
• Strong PC literacy and proven ability to manage daily activities using various systems.
• Knowledge of various technical systems.
• Proven track record of project initiation and execution while following company standards and procedures.
• Ability to address conflicts and manage priorities effectively.
• Excellent communication skills.

Details

• Location: On-site, Hyderabad, TS.
• Scheduled weekly hours: 48.