Facilities Executive-Soft Services

Overview

Facilities Executive – Soft Services in JLL's Integrated Facilities Management business unit, providing comprehensive management of all facility services to the client with a focus on continuous improvement.

What you'll do

• Own the day-to-day administration, including generating reports and the stocks tracker.
• Assist the AFM and Campus manager in managing all IFM soft services, administrative functions, housekeeping services and facility services, and any other administrative functions as deemed by the client.
• Develop and implement procedures and performance measures to simplify and improve the accuracy of work methods and the reliability of FM.
• Ensure an adequate supply of consumables, materials and services for the proper operation of services, and enter into supply and service contracts as approved by the client.
• Maintain appropriate stock levels of all consumables and escalate in time to ensure availability of stocks.
• Process vendor invoices aligned with the client finance process, and perform statutory compliance checks of all vendor invoices.
• Routinely inspect all services to ensure performance measures are being maintained.
• Set stretch targets for self and the team to achieve maximum team performance.
• Contribute to the weekly FM meeting minutes and the monthly management report to the client, and other reports as required.
• Participate in emergency evacuation procedures, including crisis management and business continuity.
• Manage all health and safety issues and actively participate in health and safety reviews.

What you'll need

• Graduate in any discipline.
• 3 – 5 years of experience in facilities management.
• Experience in facilities management is required.
• Strong customer service focus.
• Excellent people skills and ability to interact with a wide range of client staff and demands.
• Knowledge of occupational safety requirements.
• Strong PC literacy and proven ability to manage daily activities using various systems.
• Demonstrated experience with client reporting and preparation of reports.
• Proven ability to function effectively as part of a team.
• Proven ability to initiate and follow through with improvement initiatives.

Nice to have

• Demonstrated experience with continuous improvement initiatives.
• Tertiary qualifications in hotel management, building management and/or business.

Details

• Location: On-site, Hyderabad, TS.
• Shifts: 24x7 rotating shifts of 5:30 AM to 2:30 PM, 2:00 PM to 11:00 PM, and 9:00 PM to 6:00 AM.
• Work schedule: 6 days per week; 48 scheduled weekly hours.
• Cab facility available.