Facilities Manager

Overview

The Facilities Manager oversees a facility's soft services operation, ensuring optimal functionality, safety, and compliance with local regulations while managing operations, vendor contracts, and budgets.

What you'll do

• Oversee day-to-day facility operations, including maintenance, repairs, and service delivery.
• Ensure building systems (e.g., HVAC, electrical, plumbing, fire safety) operate efficiently and are maintained to standards.
• Manage preventive maintenance schedules and ensure minimal downtime for critical systems.
• Lead, mentor, and develop the site facilities team, fostering a culture of excellence and continuous improvement.
• Allocate tasks, monitor team performance, and provide training to enhance skill sets.
• Manage vendor relationships, ensuring service providers meet contractual obligations and performance standards.
• Negotiate contracts and monitor KPIs for vendors providing cleaning, security, landscaping, and other facility services.
• Conduct regular performance reviews with service providers.
• Prepare and manage the facilities budget, ensuring alignment with organizational objectives.
• Monitor expenses, identify cost-saving opportunities, and implement effective financial controls.
• Review and approve vendor invoices, ensuring accuracy and compliance.
• Ensure compliance with local regulations, company policies, and industry health, safety, and environmental performance standards.
• Implement risk assessments, emergency response plans, and regular safety inspections.
• Collaborate with the EHS team to promote a culture of workplace safety.
• Serve as the primary point of contact for internal and external stakeholders, addressing issues promptly and professionally.
• Build strong relationships with site occupants, leadership, and the global facilities management team.
• Respond to tenant inquiries and complaints with prompt resolution.
• Lead facility improvement projects, renovations, and capital upgrades.
• Develop project scopes, manage timelines, and coordinate resources to ensure successful project delivery.
• Implement and manage building management systems (BMS) and other technology solutions for facility optimization.
• Explore innovative practices to enhance sustainability and energy efficiency.
• Prepare regular reports on facility performance, including operational metrics, budget updates, and compliance audits.
• Maintain accurate documentation for facility operations, maintenance records, and vendor contracts.
• Support the EHS initiatives rolled out by the In-country EHS Lead.
• Be actively involved as a Company Emergency Response team member for the site.
• Manage risk assessment and compliance approval for service providers, including OEM vendors at the site.
• Conduct a safety induction course for new joiners.
• Be responsible for the safe and healthy environmental-related scope of work.