Finance Operations Associate

Overview

Support the day-to-day finance operations of Porter Logistics by owning accounts payable, routine billing and accounts receivable support, operational purchasing research, record maintenance, and process improvement while working with the internal team and external financial services provider.

What you'll do

• Receive, review, code, and enter vendor invoices accurately.
• Track invoice approvals, missing information, duplicates, and payment deadlines, and follow up on outstanding items.
• Help organize and maintain an efficient process for receiving invoices through a dedicated inbox or portal.
• Respond to routine customer billing questions, investigate discrepancies, and coordinate corrections or escalations with the appropriate team members.
• Track outstanding balances, follow up on overdue items and disputed charges, and maintain clear records of activity and status.
• Keep accurate documentation and ensure timely, organized handoffs to the external financial services provider, which manages monthly bookkeeping and close.
• Research operational supplies and equipment, identify vendors, compare pricing, specifications, availability, and terms, and provide recommendations for review.
• Identify repetitive manual tasks and suggest practical ways to improve finance, accounts payable, and procurement workflows.

What you'll need

• 2–4 years of hands-on experience in finance operations, accounts payable, accounting support, or a similar role.
• Strong attention to detail and accuracy across invoice processing, reconciliations, documentation, and follow-ups.
• Good judgment when handling routine billing and AR issues, with the ability to recognize when something needs to be escalated.
• Comfort researching unfamiliar products and comparing pricing, specifications, availability, and vendor terms.
• Strong written communication and follow-through.
• Self-motivation and comfort working independently with a US-based team.

Nice to have

• Experience working in a small, fast-moving business.
• A degree in Finance, Accounting, or a related field.
• Professional accounting qualifications.

Details

• Full-time, remote position.
• Location: India and the Philippines.
• Initial training will be conducted on US Eastern Time.
• After training, the expected schedule will shift to UK-aligned hours, approximately 4:00 AM–1:00 PM ET.
• Final working hours will be confirmed with the hiring manager based on business needs.