Freelance In-Person Event Specialist - Bengaluru, India

Overview

Freelance on-site Event Specialist to manage logistics and run in-person team-building and social impact events for Visit.org, serving as the day-of representative on the ground.

What you'll do

• Join virtual planning meetings ahead of each event with the corporate partner, nonprofit partner, Visit.org event host and event coordinators.
• Take ownership of in-person events: set up on-site, align with the onsite team, tear down, clean site areas, problem-solve and ensure a high-quality customer experience.
• Act as the Visit.org representative, leader and problem solver at events.
• Align roles and responsibilities with the onsite team: event host, nonprofit organization, venue, additional staff and corporate partner.
• Manage the check-in process and provide a warm, friendly welcome to guests.
• Resolve issues such as missing supplies, late staff and technology challenges, escalating to the Events Team when necessary.
• Send consistent updates, photos and videos to the Events Team throughout each event.
• Break down after events end, clean the site, and repackage and ship all materials back to the distribution center.
• Pack supplies and add shipping labels, which may include loading boxes.

What you'll need

• Fluency in English and strong communication skills.
• Based in Bengaluru, India.
• Schedule flexibility with availability to work on a contract per-event basis, as needed.
• Experience in complex, large-scale events and smaller executive-level intimate events.
• Shown experience executing events at the highest level and continuously raising the bar on content and the customer experience.
• Resourcefulness, ability to exhibit grace under pressure, and a solutions-minded approach in ambiguous situations.
• Quick thinker who can problem-solve on the fly.
• Self-starter who is organized and detail-oriented.
• Love for building relationships with customers and enjoyment of customer service.
• Experience with group facilitation and managing group dynamics.
• Ability to work flexible hours, including nights and weekends, as needed.
• Willingness and eagerness to travel to various areas of the local region.
• Super strong interpersonal and customer service skills, especially in fast-paced situations.
• Able to wear many hats and take on varied tasks and projects.
• Comfort being present and interacting with large crowds.
• Able to lift, slide and carry up to 30 lbs.
• Able to stand for an extended period of time.

Details

• Location: Bengaluru, India; on location, in person, per-event contract role.
• Open only to candidates already based in Bengaluru, India; no relocation packages offered at this time.
• Competitive hourly rate.
• Potential for recurring freelance employment with Visit.org.