Intern - Company Secretary

Overview

Support the company secretarial (CS) function for the whole Rhenus India Group.

What you'll do

• Assist in preparing Board Meeting agenda, notes, and supporting documents.
• Draft and circulate Board and Committee meeting notices.
• Coordinate scheduling of meetings across group entities.
• Prepare minutes of meetings (Board / Committee / Shareholders) and ensure proper documentation.
• Maintain statutory registers and records under the Companies Act.
• Assist in ensuring compliance with the Companies Act, 2013 and applicable rules.
• Support FEMA compliance, including filing of forms with RBI (e.g., FC-GPR, FC-TRS, etc.).
• Track and ensure timely filings with MCA, RBI, and other authorities.
• Prepare and file ROC forms on the MCA portal.
• Handle XBRL filings (financial statements and compliance-based filings).
• Maintain proper documentation and filing systems (physical and electronic).
• Support in drafting resolutions and corporate documents.
• Maintain compliance trackers for multiple entities within the group.
• Monitor due dates and ensure timely completion of compliances.
• Prepare periodic compliance reports and MIS dashboards for management.
• Assist in internal audits and compliance reviews.
• Support implementation of corporate governance practices.
• Assist in maintaining group structure records and entity-level compliance data.
• Coordinate with finance, legal, and external consultants.

What you'll need

• Completion of CS Professional examination.
• Strong written and verbal communication, including drafting emails, notices, minutes, resolutions, and corporate documents.
• High attention to detail in statutory filings, compliance records, documentation, and deadlines.
• Understanding of the Companies Act, 2013, MCA filings, and corporate governance.
• Working knowledge of Word, Excel, PowerPoint, and Outlook.
• Ability to prioritise tasks and manage compliance calendars across multiple entities.
• Ability to identify compliance gaps, track pending actions, and resolve documentation-related issues.
• Ability to maintain statutory registers, corporate records, and electronic and physical filing systems.
• Discretion in handling sensitive corporate and Board-related information.
• Willingness to learn and stay updated on regulatory changes.
• Proactive, organised, accountable, and collaborative.

Nice to have

• FEMA/RBI knowledge.

Details

• Location: Mumbai, India.
• Immediate joiners preferred.