Lead Planning & Execution

Overview

Lead planning and execution of corporate events, festival celebrations and REWS programming, covering technical production, vendor management and stakeholder reporting for Salesforce-branded events in Bengaluru.

What you'll do

• Plan, manage and execute a diverse portfolio of events including Townhalls, SAC (Salesforce Appreciation Celebrations), P&J, Customer Events, Auditorium Events, REWS Events, Trailblazing Events and all-hands meetings.
• Own end-to-end event delivery, from concept development, budgeting and vendor briefs to on-ground execution and post-event wrap-up.
• Develop detailed event runbooks, production schedules, risk registers and contingency plans.
• Manage event theming, décor, branding and signage aligned to Salesforce brand standards.
• Lead planning and execution of festival celebrations including Diwali, Onam, Christmas, New Year, Independence Day, Women's Day and other cultural events.
• Drive REWS-specific programming, including onsite activations, sustainability campaigns, employee experience events and other initiatives.
• Collaborate with the People team, ERGs and business units on co-hosted events and employee engagement programs.
• Build and maintain an annual events calendar covering all recurring REWS and cultural events.
• Oversee all technical aspects of events, including AV setup, sound systems, stage design, lighting, LED walls, live streaming and hybrid event technology.
• Conduct pre-event technical walkthroughs, rehearsals and sound checks.
• Troubleshoot technical issues on-ground during live events.
• Stay updated on emerging event technology and recommend upgrades where relevant.
• Maintain and continuously build a vendor database across AV and production, décor and fabrication, catering, entertainment, gifting, print and branding, and experiential agencies.
• Float RFQs, evaluate proposals, negotiate contracts and manage POs end-to-end.
• Ensure timely vendor payments, SLA adherence and post-event feedback.
• Develop backup vendor options for all critical categories.
• Manage stakeholder communications, event briefings and pre/post-event updates for senior leaders and business units.
• Act as backup and delegate for the M&E Manager during absence.
• Track event budgets, raise POs and submit expense reports on time.
• Contribute to newsletters, internal comms, event recaps and documentation.
• Maintain post-event reports with attendance, feedback scores and improvement recommendations.

What you'll need

• 5 to 8 years of experience in an event management company, production agency or experiential marketing firm; candidates with only in-house coordinator experience may not be preferred.
• Demonstrated ability to independently plan and execute large-scale corporate events (100 to 1000+ pax) from scratch.
• Strong technical knowledge of AV, production, lighting, stage design and hybrid event setups; must be able to brief vendors and troubleshoot independently.
• An established and active vendor database across AV, décor, catering, entertainment, print and gifting categories.
• Prior experience managing festival celebrations, employee engagement events and REWS-type programming.
• Excellent verbal and written communication with strong stakeholder management skills.
• Proficiency in event management tools, Google Workspace and project tracking platforms (Asana, Monday.com, or similar).
• Creative eye for event design, guest experience and experiential programming.
• Ability to thrive under pressure in a fast-paced, multi-event environment with tight turnarounds.

Details

• On-site, Bengaluru, Karnataka.
• Scheduled weekly hours: 48.