Lead Specialist - Executive/Administrative Assistants

Overview

Lead Specialist (Senior Administrator) in the Global Program Office, part of the IMPACT Centre of Expertise within Marsh's global People Function, providing broad administrative and project support across Talent Acquisition and the wider People function, reporting to the Global Programs Leader.

What you'll do

• Partner with Global Sourcing and Procurement to support seamless billing and invoicing for large vendors across multiple currencies and countries, using the i-procurement platform.
• Provide broad administrative and project coordination support to the Global Program Office, including oversight of license allocation across Talent Acquisition.
• Maintain appropriate security access within Workday.
• Coordinate meetings and forums, prepare meeting agendas, coordinate meeting logistics, distribute meeting notes, and track agreed actions.
• Track actions and deliverables and support effective operational and project delivery.
• Support monthly headcount validation, reporting, and tracking activities.
• Provide periodic updates on project status, actions, milestones, and key dependencies, and support the coordination and administration of global projects.
• Create, format and refine high-quality PowerPoint presentations to an impeccable standard, consistent with Marsh brand guidelines, for project updates, training, development and leadership meetings.

What you'll need

• Proven administrative and coordination experience, ideally supporting global or multi-stakeholder teams.
• Highly self-motivated and engaged, with the initiative, energy and ownership to work autonomously and drive tasks through to completion.
• Demonstrated ability to anticipate needs, identify opportunities for improvement and proactively add value beyond assigned tasks.
• Strong organizational skills, with the ability to manage competing priorities, meet deadlines and maintain a high level of accuracy.
• Exceptional PowerPoint skills, with the ability to create, format and refine polished presentations to an executive standard.
• Strong working knowledge of Excel and other Microsoft Office tools.
• Excellent communication and stakeholder management skills, with the ability to build effective relationships and collaborate across teams and levels of seniority.

Nice to have

• Relevant experience in a large, multinational, matrixed organization.
• Exposure to Talent Acquisition operations or global project support.
• Experience supporting presentation development and project coordination in a global environment.

Details

• Location: Gurugram.
• Hybrid role: at least three days per week in the office.