Manager - Facility

Overview

Manage building facilities, equipment and vendors to keep the workplace functional, compliant and hygienic.

What you'll do

• Inspect and monitor the functioning of building facilities, including lifts, air conditioning systems, fire services, water supply systems, electricity supply systems and building infrastructure.
• Monitor the reporting, tracking and closure of requests and complaints received from occupants.
• Report all major and minor breakdowns immediately to CLIENT Management if they may adversely impact business operations.
• Inspect and monitor utility equipment, including HVAC systems, fan coil units, electrical systems, cabling infrastructure, civil works, plumbing systems, water supply systems, sewage systems, interior fit-outs and lighting systems.
• Establish and monitor processes for liaising with contractors regarding equipment malfunctions.
• Ensure proper follow-up and completion of rectification works and pending requests by the PM team as per the Scope of Work (SOW).
• Implement and monitor processes for coordinating with suppliers regarding damages, losses and malfunctions of building-related supplies.
• Ensure APMs, Shift Engineers and Executives properly follow up on requests and complaints raised by CLIENT employees.
• Implement processes to ensure all equipment remains in good working condition.
• Ensure APMs and Shift Engineers raise service requests and orders for maintenance and repairs, coordinate with contractors for service delivery, and evaluate contractor service levels.
• Provide recommendations to CLIENT on equipment performance, repair and replacement decisions.
• Ensure proper cleaning processes are implemented and monitored by APMs and Executives.
• Maintain a clean, healthy and hygienic working environment.
• Manage public relations activities and liaison with local statutory authorities.
• Coordinate with telecommunication service providers.
• Oversee payment and management of property taxes.
• Ensure vendor compliance with ESIC regulations, PF regulations, labor laws and other statutory requirements.
• Liaise with contractors to collect quotations, conduct quotation analysis and prepare recommendations for approval.
• Monitor vendor service levels and report performance to CLIENT Management.
• Maintain and periodically review existing vendor contracts and coordinate with vendors for contract renewals.
• Compare, evaluate and recommend vendors based on service and commercial performance.
• Conduct monthly (or as required) vendor meetings to review supplier performance, complete supplier evaluations and plan activities for the upcoming month.
• Formulate, implement and monitor inventory control processes, ensuring inventory and supplies are maintained at pre-approved stock levels.

Details

• Location: Bangalore, India.