Manager, Hub - IP Coordinator

Overview

The Manager, Hub - IP Coordinator provides operational and administrative support to the IP team, coordinating and tracking IP projects and IP-specific work, supporting IP data quality and management, and providing financial administration and reporting, with a focus on trade mark and patent processes.

What you'll do

• Provide coordination and administrative support to the IP team across IP projects and ongoing activities, including tracking IP projects and IP-specific work.
• Liaise with IP professional colleagues and external counsel, and support IP data quality, reporting and domain name support.
• Manage the Anaqua (IP Database) support mailbox, respond to queries from external counsel and suggest potential resolutions.
• Undertake data cleansing, record reviews, reporting and analysis in Anaqua.
• Produce information and reports from Anaqua for the IP team and other internal teams.
• Maintain guidance for external counsel on database inputs.
• Conduct detailed reviews of conflicts, trade mark records, designs, organisations, contacts and application records to improve data accuracy.
• Regularly monitor and update conflict watch lists using Corsearch.
• Support external counsel onboarding and consolidation, including associated Third Party Risk Management processes, MSAs, matter numbers and Ascent requirements.
• Maintain relevant Anaqua external counsel records and external counsel guidance, liaise with counsel teams, and oversee quality checks.
• Obtain and organise Ascent and other Finance codes, and provide relevant information to external counsel.
• Provide budget reporting, matter number administration, and first-pass review of IP invoices before attorney review.
• Collaborate with Legal Operations and relevant colleagues on invoices, onboarding, queries, issues, reporting and KPI tracking.
• Manage Intellectual Property Office deposit accounts used to pay for new trade mark and patent applications, including monitoring account levels and balances.
• Work with Finance to replenish accounts and funds, and notify key stakeholders of balances.
• Provide coordination and administrative support for specific trade mark activities and coordination support for the ANDA Paragraph IV process.
• Monitor the relevant inbox, triage incoming communications, and forward them to the appropriate stakeholders in a timely manner.
• Support document and knowledge management, including electronic and hard-copy documents, the IP Teams site and IP intranet, and IP update reports.

What you'll need

• Graduate degree in any discipline is mandatory.
• 6-8 years of experience in intellectual property operations or administration is valued, particularly exposure to trademark and patent processes.
• Experience working with IP professional colleagues, external counsel, Finance, Legal and IP Operations, and other internal stakeholders is relevant to the role.
• Data management and reporting skills.
• Financial administration skills.
• Strong administrative and coordination skills.
• Experience with Anaqua or comparable IP database activities, including data cleansing, record review and reporting.
• Experience supporting external counsel administration and associated processes, including matter numbers, Ascent requirements and invoice coordination.
• Familiarity with Corsearch, domain name support, and IP document and knowledge management is relevant to the role.

Nice to have

• Law degree preferred.
• IP-relevant certifications (e.g., in intellectual property law, paralegal studies) are advantageous.
• Strong attention to detail and organisational capability.
• Effective stakeholder coordination and communication skills.
• Ability to manage operational activities, queries and competing administrative priorities in a timely manner.
• Collaborative approach when working with IP colleagues, external counsel, Finance, Legal Operations and other internal stakeholders.