Principal Engineer, Architecture

Overview

Office Manager based in the Sony Pictures Releasing Belgium office, providing high-quality office and administrative support primarily to the Managing Director and the wider local team within Sony Pictures' international theatrical distribution business.

What you'll do

• Manage incoming calls, ensuring clear and accurate messages are taken and communicated promptly, or queries are dealt with appropriately.
• Organise and coordinate internal and external client meetings, ensuring all arrangements are managed efficiently and professionally.
• Schedule meetings and appointments for the Sales & Operations Director / Territory Director and other Sony Pictures Entertainment staff visiting the local office.
• Coordinate bookings and arrangements for trade events, corporate meetings and Sony annual events, in accordance with corporate guidelines.
• Work closely with colleagues in the London office and other Sony Pictures locations to coordinate calls and meetings across teams and time zones.
• Provide professional support and assistance to internal and external visitors.
• Support the team in organising and booking business travel, liaising with EU and local travel offices in accordance with Sony policy.
• Assist employees in preparing Concur requests and ensure they are submitted (and approved) in a timely manner.
• Assist staff and clients with local booking reservations and tour suggestions, when appropriate.
• Administer car-leasing contracts, local contract retention and documentation, and parking cards.
• Archive or dispose of documents in line with requirements.
• Coordinate IT matters with the technical support team in France.
• Coordinate with Facilities and London corporate teams on premises, health and safety, security and access passes.
• Handle office-management correspondence with the building management company, freeholder and other stakeholders, including maintenance and repairs.
• Manage incoming and outgoing post, courier services, deliveries and office supplies, including stationery, refreshments and copiers.
• Provide local contracts and supporting explanations to stakeholders as needed.
• Download correspondence from MyMinfin and communicate it to the relevant stakeholders.
• Code overhead and non-PO invoices and process Concur travel expenses.
• Coordinate with Operations and GFO on vendor reconciliations and payment issues, working with GFO PTP and escalating to FPA when required.
• Manage Graphite vendor onboarding, vendor updates and payment-term updates.
• Order promotional items and goods for advertising campaigns and provide support during premieres and film events as needed.
• Support the Marketing and Technical teams in raising purchase orders.
• Update trackers and budgets as needed, and liaise with relevant stakeholders.
• Act as the local administrator, supporting P&O with local-language requirements, direct employee communication and local office coordination.
• Coordinate office, IT and security equipment setup for new hires.
• Manage employee internet and mobile phone packages with Telenet and Proximus.
• Monitor planned absences, teleworking and sickness notifications, and inform stakeholders of changes affecting monthly payroll.
• Order meal vouchers and prepare the annual training-activities report for the social balance sheet.
• Provide ad hoc local administration and information support, and ad hoc support to the S&T team for local filings, correspondence and local-language requirements.

What you'll need

• An understanding of management needs and the ability to anticipate what action and/or information is required according to the management agenda.
• A strong team player with a track record of supporting executive teams on a business level.
• Ability to thrive under pressure and meet tight deadlines accurately.
• Excellent organisational skills, together with the ability to be flexible, adaptable and resourceful.
• A diplomatic approach to sensitive situations and integrity at all times.
• Excellent written and verbal communication skills in English, Flemish, and French.
• A confident communicator with proven credibility at a senior level and in small teams.
• University Degree or equivalent in Administrative School training.
• MS Office Suite, Excel proficiency.
• Ability to work independently and to use own initiative in all situations.
• The appropriate immigration permission needed to work and reside in Belgium for the duration of the employment.

Nice to have

• Knowledge of TV, Media and Entertainment industry or having worked in this industry.

Details

• Based in the Belgium office.
• Works closely with colleagues in the London office and other Sony Pictures locations.
• Reasonable adjustments can be requested by emailing SPE_EMEA_TalentAcquisition@spe.sony.com with "Reasonable Adjustment Request" in the subject line.
• Audio recording, video recording or AI note-taking tools are not permitted during interviews.