Procurement Specialist (IT)

Overview

Support the end-to-end procurement lifecycle for technology goods and services across Ankura, partnering with IT, Finance, Legal, Accounts Payable, business stakeholders and suppliers.

What you'll do

• Partner with IT stakeholders to understand purchasing needs, validate requirements, and support sourcing strategies for hardware, software, SaaS subscriptions, professional services, maintenance agreements, and related technology services.
• Support competitive sourcing events, including RFIs, RFQs, and RFPs, by coordinating vendor outreach, collecting responses, preparing comparison summaries, and supporting supplier recommendations.
• Create, process, and track purchase requisitions and purchase orders, ensuring alignment with approved budgets, vendor quotes, procurement policies, and approval workflows.
• Support supplier onboarding, vendor record maintenance, catalog updates, and data accuracy within Coupa or other procurement systems.
• Coordinate with Accounts Payable to resolve invoice, receipt, purchase order, and payment discrepancies in a timely and professional manner.
• Assist with contract administration by tracking renewals, key milestones, pricing terms, service commitments, and required stakeholder reviews.
• Monitor supplier performance, order status, delivery timelines, and service issues; escalate risks, delays, or compliance concerns as appropriate.
• Analyze spend, purchasing trends, vendor utilization, and renewal activity to identify opportunities for cost savings, standardization, consolidation, and process improvement.
• Maintain clear procurement documentation to support audit readiness, compliance, reporting, and institutional knowledge.
• Advise internal teams on procurement processes, vendor engagement expectations, purchasing timelines, and best practices.
• Assist with system testing, workflow improvements, reporting enhancements, and process documentation to improve procurement efficiency and visibility.
• Perform other procurement, vendor management, reporting, or IT operations support activities as assigned.

What you'll need

• Bachelor's degree in business, Finance, Supply Chain, Information Systems, or a related field; equivalent professional experience may be considered.
• 5+ years of experience in procurement, sourcing, purchasing, supply chain, vendor management, or a related operations role.
• Experience supporting technology procurement, including hardware, software licensing, SaaS, maintenance renewals, managed services, or IT professional services.
• Experience executing RFx activities, vendor comparisons, purchase orders, supplier onboarding, and procurement documentation.
• Strong analytical skills with the ability to interpret spend data, compare vendor options, and present clear recommendations.
• Strong written and verbal communication skills, including the ability to work professionally with executives, business stakeholders, vendors, Finance, Legal, and Accounts Payable.
• High attention to detail, strong organization, and the ability to manage multiple priorities with competing deadlines.
• Proficiency with Microsoft Excel, Word, PowerPoint, Outlook, and Teams.
• Experience with procurement or ERP systems.

Nice to have

• Experience with Coupa.
• Experience in a global, multi-location, consulting, professional services, or high-growth organization.
• Experience with IT asset lifecycle processes, software renewals, vendor consolidation, contract tracking, and license management.
• Knowledge of procurement controls, audit readiness, approval workflows, supplier risk, and contract compliance.
• Familiarity with Service Desk Plus, asset management platforms, or IT operations workflows.
• Advanced Excel skills, including pivot tables, lookup formulas, data validation, and spend analysis.
• CPSM, CSCP, ITIL Foundation, or similar procurement, supply chain, or IT operations certification.

Details

• Location: Gurgaon (Remote).
• Timings: US shift (6 PM - 3 AM IST); normal business hours aligned to US time zones, with flexibility to support stakeholders across multiple regions.
• Occasional after-hours support may be needed for urgent business, supplier, renewal, or operational requirements.
• Light travel may be required for team meetings, vendor discussions, office support, or business initiatives.
• Remote or hybrid work arrangement based on team structure and business needs.