Workplace Coordinator Technical

Overview

Serve as the operational link between building occupants, facility management teams and technical contractors, coordinating technical facilities services for the building.

What you'll do

• Coordinate daily delivery of technical maintenance services including HVAC operations, electrical systems, plumbing, building controls and mechanical equipment across the facility.
• Receive, log, prioritize and dispatch technical work orders through computerized maintenance management systems (CMMS), tracking status from initiation through completion.
• Monitor building automation system (BAS) for alarms, system faults and performance anomalies, responding to alerts and coordinating appropriate technical response.
• Conduct routine building inspections including mechanical rooms, electrical closets, rooftops and equipment areas, documenting conditions and initiating corrective work orders.
• Coordinate contractor activities including HVAC technicians, electricians and plumbers, verifying attendance, escorting to work locations and reviewing completed work.
• Support execution of preventive maintenance schedules, coordinating contractor access for filter changes, equipment inspections, system testing and routine servicing.
• Respond professionally to occupant requests related to temperature control, lighting, power issues and plumbing problems, communicating expected resolution timeframes and providing status updates.
• Serve as first responder to building emergencies during business hours including power outages, water leaks, HVAC failures and elevator entrapments, initiating emergency protocols as needed.
• Maintain accurate technical documentation including equipment manuals, PM schedules, inspection checklists and contractor certificates in organized digital and physical filing systems.

What you'll need

• 3-5 years of experience in facilities coordination, building maintenance, technical services, or supporting building engineering operations.
• Working knowledge of commercial building systems including HVAC, electrical distribution, plumbing and fire protection.
• Familiarity with building automation systems (BAS) and computerized maintenance management systems (CMMS).
• Strong organizational skills with ability to manage multiple priorities simultaneously and track work order status effectively.
• Excellent problem-solving abilities and technical troubleshooting aptitude with a hands-on mentality.
• Effective communication skills for both technical and non-technical audiences, with a customer service orientation and professional demeanor.
• Computer proficiency including Microsoft Office Suite (Excel, Word, Outlook) and CMMS software.
• Ability to read and interpret basic technical drawings, equipment specifications and maintenance schedules.

Nice to have

• Associate's degree or technical certification in Building Systems, HVAC, Electrical, Facilities Management or related field.
• Experience with energy management programs, sustainability initiatives and utility monitoring.
• Background in emergency response coordination and after-hours on-call support.

Details

• On-site in Bengaluru, KA.
• Scheduled weekly hours: 48.