Xtrackers Product Specialist (Associate) – ETF Process Automation and Agentic AI Preparation

Overview

Act as a process automation specialist within the Xtrackers Products team, using Microsoft Power Automate, Power Apps, SharePoint and related tools to standardise and automate ETF and ETC processes and prepare the team for future agentic AI-supported workflows.

What you'll do

• Establish a roadmap that uses Power Automate and related workflow tools as the first step towards an automation-ready and, over time, agentic AI-ready operating model for Xtrackers Products.
• Build a detailed understanding of Xtrackers product processes, controls, data flows, decisions and stakeholder hand-offs, and identify opportunities to simplify, standardise and automate them.
• Design, develop, test and maintain workflow automation solutions using Microsoft Power Automate, including approvals, notifications, task allocation, status tracking, reminders and exception handling.
• Create fit-for-purpose Power Apps, SharePoint lists, forms and dashboards that provide clear ownership, structured data capture and transparent process status.
• Use each automation initiative to prepare the team for future agentic processes by creating standard workflow stages, reliable data inputs, clear business rules, documented outputs and defined escalation routes.
• Automate recurring activities across the ETF and ETC lifecycle, including product launches, product changes, terminations, document production, due diligence, governance reporting and periodic maintenance.
• Create and maintain process documentation, data definitions, control inventories and reusable workflow patterns that provide reliable context for future AI-enabled and agentic processes.
• Assess which process steps should be automated now, which may be suitable for future agentic AI support, and which must remain subject to human judgement or approval.
• Work with Product Specialists and process owners to define future-state workflows, agree business requirements and establish measurable success criteria for efficiency, quality, control and adoption.
• Provide training and practical guidance so colleagues understand new workflows, their responsibilities, the role of human oversight and the appropriate use of automation and AI-assisted tools.
• Contribute to strategic initiatives that improve the efficiency, control, data quality and scalability of the Xtrackers business.

What you'll need

• University degree or equivalent international qualification in Engineering, Computer Science, Information Systems, Data Science, Finance, Business, Economics or a related discipline.
• Relevant experience in process automation, business analysis, workflow design, operational improvement, product management, financial services technology or a comparable field.
• Hands-on experience with Microsoft Power Automate and the wider Microsoft Power Platform.
• Ability to analyse complex processes and translate business needs into clear workflow designs, decision rules, data requirements, controls and practical automation solutions.
• An interest in agentic AI and the ability to identify how current automation work can prepare a team for future agent-supported workflows.
• Proficiency in Excel.
• Excellent communication and stakeholder management skills, with the ability to translate between business users, engineers, data specialists, control functions and senior stakeholders.
• Strong English language skills.

Nice to have

• Experience with Power Apps, SharePoint, Microsoft Lists and Power BI.
• Direct experience with AI agents or orchestration tools.
• Familiarity with Python, SQL or another scripting language.
• Experience with Git and collaborative development practices.
• Knowledge of ETFs, passive investment products, asset management operations or financial markets, together with a strong interest in developing deeper product expertise.
• German or other relevant languages.

Details

• Location: Mumbai or Pune.
• Works in an international team spanning Germany, the UK, Luxembourg, the US, Japan and India.