Account Executive

Overview

Support day-to-day accounting and financial operations for the assigned site or portfolio, ensuring accurate records, timely processing of invoices and payments, and compliance with company and statutory requirements.

What you'll do

• Process vendor invoices, bills and expense claims after verifying approvals, purchase orders, work completion documents and other supporting records.
• Verify invoice details, tax calculations, cost centres, account codes and supporting documents before submitting invoices for processing.
• Coordinate with site teams and vendors to obtain missing documents, resolve invoice discrepancies and ensure timely invoice submission.
• Prepare and maintain accounts payable records, track invoice status and follow up on pending approvals and payments.
• Support accounts receivable activities, including preparation of billing details, raising invoices as per approved instructions and tracking outstanding payments.
• Maintain vendor and customer records, including details required for accounting, billing and payment processing.
• Perform regular reconciliation of vendor statements, customer accounts, bank transactions and general ledger balances; investigate and resolve differences.
• Assist in preparation and submission of monthly cost sheets, expense statements, accrual details and other financial schedules.
• Track operating expenses against approved budgets, highlight variances and share relevant details with the Property Manager / Finance Manager.
• Ensure accurate recording and filing of invoices, payment proofs, approvals, credit notes, debit notes and other accounting documents.
• Support the preparation of monthly reports, MIS, ageing reports, outstanding statements and other finance-related reports within agreed timelines.
• Coordinate with the central finance team for payment runs, journal entries, month-end closing activities and resolution of accounting queries.
• Assist with GST, TDS and other applicable statutory documentation and reconciliations in coordination with the finance / tax team.
• Ensure compliance with company finance policies, approval matrices, internal controls and applicable statutory requirements.
• Maintain proper documentation and provide records required for internal audits, statutory audits and financial reviews.
• Monitor pending invoices, advances, reimbursements and other open items; follow up with concerned stakeholders for timely closure.
• Prepare payment advice and share payment status updates with vendors and internal stakeholders, as required.
• Identify process gaps, duplicate entries, incorrect billing and unusual transactions; escalate exceptions to the reporting manager.
• Maintain confidentiality of financial information and ensure that accounting records are accurate, complete and up to date.
• Facilitate all activities under the principle of "No Safety No Work" while following applicable site and company procedures.
• Participate in evacuation drills and support the Emergency Response Team (ERT/QRT) as required.

What you'll need

• Degree / Diploma in Commerce, Accounting, Finance or an equivalent qualification.
• Minimum of 2-4 years of relevant experience in accounting or finance operations.

Nice to have

• Experience in Real Estate, Facility Management, Commercial or Corporate environments.
• Working knowledge of MS Excel and accounting / ERP software.

Details

• Location: Bengaluru, KA; initially located in Bangalore.
• Work mode: On-site.
• Scheduled weekly hours: 48.
• Reporting to the Property Manager / Finance Manager, as applicable, working with the operations team.