Account Payable Specialist

Overview

The Accounts Payable Specialist performs daily invoice processing, vendor support, payment activities, and month-end AP close for assigned U.S. and European entities. The role supports the Procure-to-Pay process through accurate data entry, timely processing, issue resolution, reconciliations, reporting, and compliance activities.

What you'll do

• Manage daily AP operations for U.S. and European entities, including PO and non-PO invoice processing.
• Perform detailed 3-way match validations involving purchase orders, goods receipts, and invoices.
• Coordinate with Procurement, Receiving, and business teams to resolve invoice discrepancies.
• Process non-PO invoices for utilities, rent, legal, and professional services.
• Ensure appropriate approvals, cost center assignment, documentation, and required attachments for non-PO invoices.
• Maintain global vendor master data, including EU bank details and U.S. ACH/wire validations.
• Manage and execute scheduled payment runs for U.S. and European entities using ACH, SEPA, and manual wires.
• Verify payment approvals, bank instructions, and foreign currency transactions when needed.
• Monitor and resolve payment failures, returned payments, and reissue requests across regional banking systems.
• Serve as the escalation point for complex invoice, vendor, tax, and payment issues across regions.
• Collaborate with vendors across time zones to resolve discrepancies, credits, missing documentation, and invoice disputes.
• Ensure accurate vendor setup and maintenance, including W-9/W-8 management and banking verification.
• Perform month-end AP close for U.S. and EU entities, including posting accruals, reconciling GR/IR, clearing open items, ensuring proper cut-off, and validating VAT/tax codes.
• Complete monthly AP reconciliations by matching supplier statements, resolving AP subledger differences, reconciling AP balance sheet accounts, and reviewing aging for overdue or exception items.
• Support audits by providing reconciliations, documentation, and samples.
• Ensure compliance with U.S. GAAP, SOX controls, and EU standards.
• Resolve recurring close issues, including unmatched POs, delayed receipts, and late approvals.

What you'll need

• B.S. degree in a Finance-related field.
• 3+ years of progressive Accounts Payable experience, preferably in a shared services or global delivery model.
• Strong understanding of Procure-to-Pay processes, 3-way match, purchasing policies, and invoice controls.
• Experience with enterprise ERP, such as SAP, SAP Concur, Levelpath, Workday, or Service Now.
• High attention to detail, an analytical mindset, and strong problem-solving skills.
• Demonstrated ability to work to tight corporate deadlines in a fast-paced environment.
• Ability to work independently and communicate with all levels of the organization and customers.

Details

• Work mode: Onsite.
• Location: Noida, India.