Administrator

Overview

The HR Service Center Administrator supports end-to-end onboarding, joining formalities, Workday administration, employee file management, HR data management, and payroll administration, ensuring accurate and timely HR and payroll support processes while maintaining employee records under established controls, data privacy and confidentiality requirements.

What you'll do

• Coordinate pre-joining and onboarding activities for new employees and complete joining formalities.
• Verify employee documentation against the approved onboarding checklist and track pending documentation to timely closure.
• Coordinate with Talent Acquisition, HR Business Partners, hiring managers, IT, Administration and other stakeholders.
• Support employee induction and orientation activities and respond to new-joiner queries.
• Create and maintain accurate employee records in Workday and process employee lifecycle transactions assigned to HR Central Services.
• Validate information and supporting documents before completing Workday transactions and monitor Workday inbox tasks within defined timelines.
• Support correction of employee data discrepancies and participate in Workday data validation, testing and process improvement.
• Create and maintain employee personnel files in physical and electronic formats, ensuring documents are indexed, stored and retrievable.
• Track missing or incomplete documents, maintain document confidentiality, and support periodic file audits and audit documentation.
• Maintain accurate employee master data, perform data-quality checks, reconciliations and exception reviews, and identify and coordinate correction of duplicate, incomplete or inconsistent information.
• Prepare recurring and ad hoc HR reports and maintain onboarding, joining, documentation and employee-data trackers.
• Support monthly payroll inputs, validate new joiner and separation inputs, and coordinate with the Payroll team on data validation, queries and discrepancy resolution.
• Support payroll reconciliations, maintain supporting documentation and audit trails, and assist with employee payroll queries.
• Follow approved HR policies, SOPs and control requirements, escalate documentation gaps, data discrepancies and system issues, and support internal reviews, external audits and compliance assessments.
• Respond to employee and stakeholder queries professionally and provide regular updates on onboarding status, payroll inputs, pending actions and risks.
• Identify opportunities to simplify and standardize onboarding, payroll-support and data-management processes and support automation and digitization initiatives.
• Update process documents, checklists, templates and knowledge articles, and participate in user acceptance testing of HR process or system enhancements.

Details

• Location: MUFG Global Service Private Ltd., Bengaluru (BCIT), India.