Analyst - Abstractions

Overview

Analyst role in JLL's Lease Administration team in Gurugram, abstracting critical information from leases and contract documents and maintaining accurate lease and portfolio databases.

What you'll do

• Liaise with internal parties to obtain appropriate lease documentation.
• Manage document workflow to ensure team responsibilities are completed in a timely manner.
• Work closely with colleagues in other Lease Administration teams to complete workload timely and accurately, and escalate issues where required.
• Abstract critical and key information from leases and other contract documentation.
• Transfer or abstract information into various lease and portfolio database systems.
• Cross check and verify abstracts and system data.
• Verify and review system reports and system data for accuracy and completeness.
• Perform lease document matching and review for completeness to be able to abstract.
• Accurately record lease document information into Master Document Control Log / Document Trackers.
• Work closely with internal stakeholders to resolve document and abstraction related queries.
• Review landlord invoices to ensure adherence to lease requirements.
• Prepare area, cost-schedule and events variance reports for validation projects.
• Ensure processes and procedures are maintained in adherence with internal and external compliance policies.
• Assist with database report preparation and circulation.
• Provide monthly standard and/or ad hoc reports according to the agreed reporting calendar, timely and accurately.
• Source documents and portfolio information.
• Record received documentation and information.
• Identify queries, data gaps and missing information.
• Work closely with the Compliance Team to remediate any audit anomalies.
• Perform compliance required activities.

What you'll need

• University graduate.
• 0-3 years relevant/corporate work experience.
• Sound computer skills in Microsoft Office (MS Excel, Outlook).
• Must have an excellent command and be highly proficient in spoken and written English.
• Strong organizational and interpersonal skills.
• Ability to prioritise work within tight operational deadlines.
• Flexibility/adaptability: readiness to change, receptivity to new ideas.
• Ability to deal with day to day stress and effectively manage self and other emotions.
• Ability to provide solutions and strategies for client needs and concerns when required.
• Attention to detail, high on workplace ethics and integrity.
• Innovative thinking.
• Interest in reading, strong comprehension and paraphrasing skills.
• Self-motivated and a strong team player.

Nice to have

• Law degree.
• Excellent typing speed.
• Equivalent work experience in lease administration.
• Knowledge of real estate leases.

Details

• Location: on-site, Gurugram, Haryana.
• Scheduled weekly hours: 40.
• Reports to Assistant Manager / Senior Lease Analyst (Team Lead).
• No direct reports.
• Meet agreed KPIs for productivity, quality and turnaround time, and provide excellent service to internal stakeholders.