Analyst - P2P

Overview

The Procurement Executive provides administrative, operational, and analytical support to the procurement function, ensuring efficient processing of purchase requests, supplier documentation, purchase orders, contract records, and procurement reporting.

What you'll do

• Create and process purchase requisitions and purchase orders (POs).
• Update and manage contracts, NDAs, and scope of work documents in the Contract Life Cycle Management tool.
• Track purchase orders from creation through delivery and closure.
• Maintain procurement documentation, supplier records, contracts, and approval workflows.
• Ensure procurement transactions comply with company procurement policies.
• Coordinate with internal stakeholders to obtain required approvals and supporting documentation.
• Manage vendor onboarding.
• Maintain supplier databases and vendor master records.
• Support supplier onboarding, due diligence, and documentation collection.
• Liaise with vendors regarding order status, delivery schedules, invoices, and documentation.
• Monitor supplier performance records and update procurement systems.
• Maintain accurate procurement data within D365 Finance and Operations and other procurement systems.
• Generate periodic reports on spend, savings, supplier performance, contract renewals, and procurement KPIs.
• Analyze procurement data to identify trends and opportunities for process improvements.
• Support audits by providing procurement records and documentation.
• Perform purchase order and invoice matching.
• Resolve discrepancies between purchase orders, receipts, and invoices.
• Coordinate with Finance and Accounts Payable teams to facilitate timely vendor payments.
• Track open purchase orders and outstanding invoices.
• Maintain a repository of supplier agreements and contracts.
• Monitor contract renewal dates and compliance requirements.
• Ensure procurement records are audit-ready and compliant with internal controls.
• Support governance, risk, and compliance activities related to procurement operations.
• Work closely with internal departments to understand procurement requirements.
• Provide status updates on procurement requests and vendor engagements.
• Assist procurement managers with sourcing initiatives and special projects.
• Support continuous improvement initiatives across procurement processes.

What you'll need

• Bachelor's degree in Business Administration, Supply Chain Management, Commerce, Finance, or a related field.
• 3 - 7 years of experience in procurement operations, purchasing, supply chain support, or procurement administration.
• Procurement and purchasing process knowledge.
• ERP and procurement system proficiency.
• Advanced Microsoft Excel skills.
• Data analysis and reporting capabilities.
• Document management and records administration.
• Strong attention to detail and accuracy.
• Excellent organizational and time-management skills.
• Ability to manage multiple priorities and deadlines.
• Strong communication and stakeholder management skills.
• Problem-solving and analytical mindset.
• Commitment to compliance and process discipline.

Nice to have

• Professional procurement certification (CIPS, CPSM, CPP, or equivalent).
• Experience working with ERP systems such as D365, CLM systems, HR systems Workday, or similar platforms.
• Experience in a multinational or shared services environment.

Details

• Location: Mumbai.
• Reports to: Procurement Operations Manager.
• Department: Procurement.