Assistant Manager - Facilities

Overview

Assistant Manager - Facilities role at Cushman & Wakefield, supporting day-to-day facilities operations and vendor coordination at the client site.

What you'll do

• Take daily rounds of floors and utility areas with the HK supervisor and handyman.
• Check the soft services checklist and handle mail room services and any issues faced by the mail boy.
• Send PR requests to the BASF team and follow up for PO.
• Prepare weekly reports, MMR and QBR.
• Cross-check vendor tax invoices and stationery vendor invoices and share with client for approval and processing.
• Follow up with vendors for pending work.
• Prepare staff attendance and upload on portal; prepare OT sheet and share with client for approval every month.
• Prepare PI and share with client for discussion and approval every month.
• Create PR/PO for HK material and consumables every month in the mobilize.
• Arrange VVIP visits and board of directors meetings.
• Send vendor entry permissions to IC team.
• Make GRN of Sodexo vendor invoices.
• Prepare monthly cost provision and revenue sales.
• Attend training scheduled by Sodexo team and act as liaison between the client's representative and Sodexo.
• Coordinate and schedule projects with the Facility Manager; work with outside vendors and contractors as required.
• Direct facility personnel to assist in day-to-day operations and project completion.
• Inspect premises daily for cleanliness and hygiene and take corrective action as required.
• Ensure site compliance and PPMs as per client and Sodexo set frequency.
• Submit monthly requisitions for cleaning/disposable materials, uniform, stationery and cash on time, using prescribed formats.
• Train and replace staff as required.
• Apply and follow contractual obligations, policies and procedures for both client and Sodexo.
• Establish and maintain cordial relationship with the client.
• Maintain a safe environment for facility, employees, visitors and staff.
• Prepare monthly governance reports, safety audits, site health status, etc.
• Coordinate with canteen vendor for special lunch and Hi Tea as required.
• Resolve FTC staff queries.

Details

• Location: Client Site, Mumbai (AU Bank).