Data / Sharepoint Management Coordinator

Overview

Support the India Proposal Hub by developing and maintaining a structured, searchable, governed knowledge repository of proposal collateral, reporting to the Knowledge Management Lead.

What you'll do

• Support maintenance of a centralised repository for technical methodologies and execution plans, proposal templates and go-bys, project experience lists and profiles, win profiles and case studies, CV databases, lessons learned and best practices, and proposal graphics and presentation materials.
• Ensure all content is accurate, current, approved, searchable, and aligned with company standards.
• Work proactively with Proposals, Operations, Engineering, Business Development, and functional teams to capture, verify, and maintain knowledge assets.
• Leverage AI tools to create, enhance, summarise, and maintain technical and proposal content.
• Eliminate duplicate, conflicting, and outdated information to maintain a trusted single source of truth.

What you'll need

• One to three+ years of experience in content creation and administration in Proposals, Information Management, Technical Documentation, or a similar function.
• Advanced MS Office (Word, Excel, PowerPoint).
• Editing experience with a good command of the English language: spelling, grammar, punctuation.
• Experience using AI-enabled tools to support content development and knowledge management activities.
• Excellent written English, grammar, punctuation, editing, and proofreading skills.
• Strong attention to detail with the ability to maintain quality without losing sight of overall priorities.
• Highly proactive with a natural ability to gather, validate, organise, and maintain information from multiple stakeholders.
• Strong stakeholder management and communication skills.
• Excellent organisational and analytical abilities.
• Continuous improvement mindset with a focus on efficiency, standardisation, and knowledge sharing.

Nice to have

• Working knowledge of SharePoint, metadata management, search optimisation, reporting, dashboards, and data analytics.