Events & Engagements Specialist

Overview

Events & Engagements Specialists in Global Meetings & Events (Procurement Services tower) implement event plans and manage operational activities for internal events, congresses, conventions, advisory boards, speaker training and virtual engagements, including services provided by Scientific External Experts (SEE) and Health Care Organizations (HCO).

What you'll do

• Partner directly or through third-party agencies with transversal brand teams, creative agencies, HCOs, associations and exhibit vendors to deliver a seamless end-to-end event experience that meets or exceeds stakeholder expectations.
• Provide input on site selection, service contractors, contract negotiations and budget planning, and facilitate vendor selection as needed.
• Ensure adherence to company policies, particularly those related to transparency and compliance.
• Manage remote meetings through local vendors and provide technical and analytical support for hybrid and virtual meetings.
• Coordinate logistics such as hotel accommodations, transportation, communication and facility support, directly or via third-party agencies.
• Plan and oversee various types of meetings, identify risks early and implement mitigation plans.
• Manage all logistics including attendee registration, data management, speaker communications, audiovisual needs and off-site arrangements; hands-on program management may be required in certain cases.
• Ensure effective budget tracking, financial reconciliation and post-event reporting to identify cost efficiencies and process improvements.
• Act as subject-matter expert for implementing and training users on event technology platforms, and provide technical support and data analysis using tools such as Veeva Vault CRM Events Management, SpotMe and Cvent.
• Oversee or manage SEE/HCO/patient engagement activities for event-related services, from event creation and approval to invitations, contract signatures, financial approvals, post-event invoicing and transparency disclosures.
• Provide input to the Global Rationale Form, if required, for event and engagement approval.
• Create and support completion of Service Agreements using One Sanofi tools and platforms, and manage reviews and approvals via the One Sanofi transparency approval and reporting tool.
• Coordinate agreement signatures with internal and external parties, including the Contract Management team for complex agreements.
• Manage financial approvals and post-event invoice payments.
• Monitor and report on follow-up actions and planning status related to SEE/HCO engagements, and update all related budgets and forecasts.
• Share knowledge and best practices with peers and stakeholders, and continuously evaluate vendors, partners, services and processes.
• Provide timely and accurate metrics on event management performance, transparency and compliance indicators.

What you'll need

• Minimum 3–5 years of experience in event planning, contracting or operational support, preferably in pharmaceutical/life sciences or other regulated markets.
• Strong stakeholder engagement, attention to detail, customer orientation and adaptability.
• Ability to work independently in a fast-paced, multicultural environment with urgency and accountability.
• Proficiency in the Microsoft Office suite.
• Graduate or Postgraduate in Business, Life Sciences or related disciplines.
• Fluency in English (spoken and written).

Nice to have

• Hands-on experience with tools like Veeva Vault CRM, Cvent, SpotMe or similar event/contracting platforms.
• Proficiency in other key market languages (Spanish/German/Russian/Korean/French/Italian/Turkish/Portuguese), at a minimum level of B2/C1 as applicable.

Details

• Location: Hyderabad.
• Job type: Permanent and full time.