Project Specialist – Contract Management

Overview

Project Specialist in Sanofi Business Operations responsible for processing contracts and related documents, connecting with stakeholders, and tracking ongoing work.

What you'll do

• Support scientific events activities and external expert engagements.
• Process contracts and related documents within defined timelines.
• Check country specificities and handle queries received from country approvers and/or external experts.
• Follow up in a timely manner with event leads, country approvers, and external experts.
• Ensure delivery of ongoing projects as per agreed timelines.
• Ensure defined/agreed quality parameters are followed before sending out deliverables to stakeholders.
• Maintain effective working relationships with stakeholders and provide solutions on ongoing issues and problems.
• Hold regular connects with event leads, project requestors, and End-to-End contracting leads.
• Mentor the team on day-to-day matters and exceptional cases.
• Manage complex projects and interact with local affiliates, country approvers, and BUs to discuss hospitality.
• Provide training to management on overall E2E activities (whenever required).
• Drive meetings with stakeholders and provide project status.
• Manage challenges related to contracting tools (vendor onboarding, OneCRM profile creation (US), other technical issues in tools).
• Partner directly or indirectly, through third-party agencies, with transversal brand teams, creative agencies, HCOs, associations, and exhibit vendors for an end-to-end event experience.
• Adhere to company policies, particularly those related to transparency and compliance.
• Coordinate hotel accommodations and services, transportation, communications and facilities support, program functions and related activities, directly or through a third-party agency.
• Plan and monitor different types of meetings, identify risks early and set up risk mitigation plans.
• Oversee program logistics, including attendee registration and data management, food and beverage selection, speaker communications, audiovisual needs, and off-site venues, and on occasion provide hands-on project management.
• Ensure budget management, financial reconciliation and post-meeting reporting to identify synergies and cost efficiencies.
• Serve as subject-matter expert for implementation and training of technology solutions, and analysis of attendee data.
• Provide technical support and troubleshooting for One Sanofi platforms such as Veeva Vault CRM Events Management, SpotMe and CVent, and other meeting technology solutions.

What you'll need

• Post Graduate degree in any work stream.
• More than 4 years of experience.
• Soft skills and technical skills in stakeholder and project management, communication, and ability to work independently and within a team.
• User and data management.
• Planning and analytical skills.
• Proficiency with Microsoft Office (Excel, Word, Access, PowerPoint, and Outlook).
• Experience of the Veeva Vault CRM Events Management platform, including report generation and event monitoring.

Nice to have

• Life sciences degree.
• Meeting planning and project management experience.

Details

• Location: Hyderabad.