Executive Assistant

Overview

Executive Assistant supporting Senior Leadership in the Finance Organisation, going beyond administrative support to act as a trusted, business-savvy extension of the leader.

What you'll do

• Own and manage a highly dynamic calendar with competing priorities across global stakeholders, prioritizing meetings by strategic importance, urgency and impact.
• Proactively resolve calendar conflicts to ensure optimal use of the leader's time, maintaining high standards of accuracy, confidentiality and reliability.
• Review and triage emails, escalating or independently handling items, and respond on behalf of the leader where appropriate.
• Ensure no critical communication falls through the cracks.
• Plan and execute end-to-end domestic and international travel with precision and foresight, optimizing for cost, convenience and time.
• Prepare and submit expense reports with zero errors and full policy compliance, tracking approvals proactively.
• Leverage modern tools, including AI-assisted solutions, to capture meeting minutes, summarize discussions and track action items.
• Develop a strong understanding of the leader's business context, priorities and operating rhythm, making informed decisions within defined boundaries.
• Provide proactive suggestions to improve efficiency, cost management and scheduling.
• Execute tasks independently with minimal supervision and strong follow-through.

What you'll need

• Bachelor's Degree in Business Administration/Management or other related field.
• Experience from a similar role, with a proven track record.
• Proficient computer skills, including Microsoft Office, PowerPoint and Excel.
• Strong verbal and written communication skills.
• Strong business acumen and ability to understand strategic priorities.
• Exceptional organizational and time-management skills.
• High attention to detail and execution excellence.
• Proactive mindset with strong ownership and accountability.
• Ability to make sound decisions within defined boundaries.
• Trustworthy and discreet, with high integrity.
• Calm under pressure and capable of handling ambiguity.
• Prior experience as an Executive Assistant supporting senior leadership.

Nice to have

• Experience in handling global stakeholders and complex calendars.
• Familiarity with corporate tools, expense systems and productivity platforms.
• Curious and eager to learn, especially in adopting new technologies (AI/tools).

Details

• Location: Pune, India.