Executive Assistant

Overview

Support the leadership team and ensure the smooth functioning of the Lower Parel office, combining executive assistance, internal coordination, vendor management and basic HR operations.

What you'll do

• Manage calendars, schedule meetings and coordinate appointments for founders and senior leadership.
• Coordinate meeting rooms, visitor arrangements and meeting logistics.
• Manage travel bookings, accommodation, local transportation and itineraries.
• Plan and coordinate team offsites, leadership meetings and internal events.
• Oversee day-to-day office requirements, including supplies, pantry, maintenance, housekeeping and workplace facilities.
• Coordinate with building management, security and external vendors for office-related requirements.
• Manage vendor relationships across IT equipment, employee transportation, food services and other workplace requirements.
• Coordinate laptop procurement, allocation and retrieval, along with subscriptions and access to tools such as Slack and Keka.
• Track office expenses, recurring subscriptions, and vendor payments.
• Coordinate invoice verification and reconciliation with vendors and the central finance team.
• Maintain relevant administrative records, trackers and documentation.
• Support employee onboarding and exit formalities, including documentation, asset allocation and access provisioning.
• Assist with leave management, attendance tracking and employee records through HR platforms.
• Coordinate employee engagement activities, team events and other internal requirements.

What you'll need

• 3–6 years of experience in Executive Assistance, Administration, Business Support or a similar coordination-oriented role.
• Excellent verbal and written communication skills and the ability to interact confidently with senior stakeholders.
• Strong organisational skills, attention to detail and the ability to manage multiple priorities.
• Proactive mindset with a strong sense of ownership and problem-solving ability.
• Comfortable coordinating with vendors, service providers and internal stakeholders.
• Working knowledge of Google Workspace / MS Office.

Nice to have

• Familiarity with tools such as Slack and Keka.

Details

• Location: Lower Parel office, Mumbai.