Executive Assistant - People & Culture Organization

Overview

Serve as People and Culture initiative coordinator and executive assistant to a global People leader, managing calendar, communications, travel and executive operations across the US and India.

What you'll do

• Own a complex, multi-time-zone calendar, prioritizing, resolving conflicts and protecting focus time.
• Screen and triage email and messages, draft correspondence and follow up on open items on the executive's behalf.
• Prepare agendas, briefing notes and pre-reads; capture minutes, decisions and action items and track them to closure.
• Schedule and run the operating cadence for the People Ops, Talent Acquisition and People Technology leadership teams, including staff meetings, QBRs and offsites.
• Plan complex domestic and international travel, including itineraries, visas and expense reports.
• Build and polish decks, dashboards and summaries for senior leadership and executive stakeholders.
• Act as first point of contact with the CHRO's office, business leaders, vendors and global HR teams.
• Handle sensitive information on compensation, hiring, org changes and employee matters with absolute discretion.

What you'll need

• 5+ years as an Executive Assistant or Chief of Staff-type support role to VP-level or above, ideally in a global or multinational organization, OR 2+ years with an MBA in HR from a tier 2 institute or above.
• Bachelor's degree.
• Excellent written and spoken English.
• Advanced Outlook, Teams, Excel and PowerPoint skills.
• Proven record of handling confidential information.
• Comfortable working with a US-based executive and global teams.

Nice to have

• Experience supporting an HR, Talent or Technology leader.
• Experience in financial services, real estate or shared services.
• Exposure to project or program coordination.

Details

• Location: Bengaluru.
• Standard India hours, with regular overlap into US Central time, including early-morning or late-evening availability for key meetings and time-sensitive requests.
• Reports to SVP, People Operations, Talent Acquisition and Technology.