Executive Assistant

Overview

The Executive Assistant provides high-level administrative, organizational, and operational support to the Global Director, acting as a trusted partner who enables the Global Director to manage priorities, communications and strategic initiatives.

What you'll do

• Manage the Global Director's calendar, prioritizing meetings, travel, and strategic activities.
• Coordinate leadership meetings, town halls, workshops, and executive reviews.
• Prepare agendas, meeting materials, presentations, and follow-up action items.
• Screen, prioritize, and manage incoming communications.
• Act as a key liaison between the Global Director and internal/external stakeholders.
• Draft professional communications, announcements, and executive correspondence.
• Coordinate across regions, functions, and leadership teams to ensure alignment on priorities.
• Facilitate communication with senior management, customers and partners.
• Arrange domestic and international travel, including visas, accommodations, transportation, and itineraries.
• Coordinate leadership off-sites, customer visits, workshops, and organizational events.
• Manage travel expense reporting and documentation.
• Track leadership action items, organizational initiatives, and key deliverables.
• Support budget administration, purchase requests and departmental documentation.
• Maintain organizational charts, leadership contact lists, and reports.
• Drive efficient administrative processes and continuous improvement initiatives.
• Coordinate Executive Leadership Team (ELT) and Leadership Team meetings.
• Prepare and distribute meeting minutes and action trackers.
• Follow up with stakeholders to ensure completion of commitments and deadlines.
• Assist with talent reviews, organizational announcements, and leadership communications.
• Handle highly confidential business and personnel information with discretion.
• Ensure compliance with company policies and data protection requirements.
• Support governance processes and executive reporting requirements.

What you'll need

• 5+ years of experience supporting senior executives, directors or vice presidents in a global organization.
• Experience working in a matrixed and multicultural environment.
• Exceptional organizational and time management skills.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities simultaneously.
• High level of professionalism, integrity, and discretion.
• Strong stakeholder management and interpersonal skills.
• Advanced proficiency in Microsoft 365 (Outlook, Teams, PowerPoint, Excel, Word).
• Ability to work independently and proactively resolve issues.

Nice to have

• Bachelor's degree in Business Administration, Management, Communications or a related field.
• Experience supporting engineering, technology, or manufacturing organizations.

Details

• Location: Bengaluru (Primeco Unioncity), India.
• Work mode: Hybrid.
• Employment type: Contractual (third-party contract).