Executive Assistant - Specialist II

Overview

Provide comprehensive administrative and executive support to the Chairman and Chief Technology Officer (CTO) as a trusted partner to senior leadership.

What you'll do

• Provide comprehensive administrative and executive support to the Chairman and CTO.
• Manage complex calendars, schedule meetings, and coordinate appointments across multiple stakeholders and time zones.
• Organize domestic and international travel arrangements including flights, visas, hotels, ground transportation, and itineraries.
• Prepare meeting agendas, minutes of meetings (MoM), presentations, reports, and other business documents.
• Track action items and ensure timely follow-up on key leadership priorities.
• Coordinate with MANCOM members, senior leaders, clients, vendors, and external stakeholders.
• Handle confidential information, documents, and correspondence with utmost discretion.
• Support leadership meetings, board reviews, town halls, offsites, and employee engagement initiatives.
• Manage expense claims, invoice processing, vendor payments, and petty cash activities.
• Maintain records, documentation, and filing systems for leadership offices.
• Act as a liaison between the Chairman, CTO, and internal/external stakeholders to ensure smooth communication and execution.
• Drive special projects and administrative initiatives as assigned by leadership.
• Proactively anticipate executive needs and ensure seamless day-to-day operations.

What you'll need

• Bachelor's or Master's Degree in any discipline.
• Minimum 6+ years of experience supporting CXO, Chairman, CEO, CTO, or senior leadership teams.
• Experience managing executive calendars, travel, and stakeholder coordination.
• Excellent verbal and written communication skills.
• Strong organizational, planning, and multitasking abilities.
• High level of ownership, accountability, and professionalism.
• Ability to work independently and handle ambiguity with sound judgment.
• Strong stakeholder management and interpersonal skills.
• Proficiency in Microsoft Outlook, Word, Excel, PowerPoint, and Teams.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Detail-oriented, proactive, and capable of working in a fast-paced environment.

Details

• Hybrid position: virtual work plus in-person at an assigned TU office location for a minimum of two days a week.
• Location: Mumbai - One World Center.