Executive Assistant

Overview

PPL Pharma Inc. is seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide comprehensive administrative support to the executive leadership team in a fast-paced pharmaceutical environment.

What you'll do

• Proactively manage complex executive calendars, prioritizing inquiries, scheduling meetings across multiple time zones, and resolving scheduling conflicts.
• Arrange detailed domestic and international travel itineraries, including flights, lodging, and ground transportation, and prepare timely expense reports.
• Serve as gatekeeper and primary point of contact for internal and external stakeholders, handling sensitive and confidential information with the utmost discretion.
• Organize and prepare materials, agendas, presentations, and briefings for executive-level meetings and board presentations; record meeting minutes and track action items.
• Draft, edit, and proofread correspondence, memos, and reports.
• Maintain organized digital and physical filing systems for executive records.
• Assist with ad-hoc projects, departmental events, and cross-functional initiatives as directed by the executive team.

What you'll need

• Minimum of 5 years of experience supporting C-level executives.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with virtual meeting platforms (Zoom, Microsoft Teams).
• Exceptional verbal and written communication skills with a professional demeanor suitable for interacting with high-level executives and external partners.
• Outstanding time management abilities and a keen attention to detail.
• Proven track record of managing multiple competing priorities simultaneously.
• Ability to work independently, exercise sound judgment, and remain calm under pressure in a dynamic, fast-evolving business environment.

Nice to have

• Bachelor's degree in Business Administration, Communications, or a related field.
• Experience within the pharmaceutical, biotech, or healthcare industries.