Legal Executive Assistant

Overview

Provide high-level administrative and operational support to Directors, managing schedules, communications, travel and business priorities for senior executive members.

What you'll do

• Manage senior executive members' calendars and oversee timely responses to meeting invitations and requests.
• Plan, coordinate and facilitate executive meetings, including logistics.
• Plan and arrange travel itineraries, including flights, accommodation and ground transportation.
• Proactively anticipate the needs of the senior executive, prioritise tasks and ensure timely completion.
• Manage day-to-day administrative tasks, including expenses, filing systems, office supply orders, annual leave records, distribution lists and organisation management.
• Support onboarding of new hires, including physical and system access requests.
• Communicate sensitive or difficult information to customers in areas related specifically to customer advice or day-to-day administrative requirements.
• Build relationships with stakeholders and customers to identify and address their needs.

What you'll need

• Graduate degree in any discipline.
• Experience working in a fast-paced professional services, corporate or financial services environment.
• Ability to manage EA responsibilities for 6-8 Directors.
• Strong interpersonal skills with patience, discretion and active listening abilities.
• Excellent written and verbal communication skills with strong attention to detail and accuracy.
• Ability to prioritise effectively and perform under pressure in a dynamic environment.
• Proficiency in Microsoft Office Suite, including Outlook, Word, PowerPoint and Excel.
• Flexibility to work UK shift hours.

Nice to have

• Prior EA experience within a legal function (law firm or in-house legal team) or a global corporate environment, ideally supporting senior executives.
• Familiarity with Workday, Concur, Coupa and other enterprise support platforms.
• Candidates based out of Pune preferred.

Details

• Based in Pune, Maharashtra.
• Flexibility to work UK shift hours.