Sr Executive Assistant

Overview

Provide multi-faceted support to senior management, ensuring the smooth operation of daily activities. The role supports a Senior Vice President (SVP), or one SVP and one VP.

What you'll do

• Proactively manage the executive's calendar independently with no guidance.
• Perform administrative duties such as expenses, complex travel, distribution lists, and ordering supplies following general guidelines.
• Act as a delegate in internal systems on behalf of the executive, and as a delegate for the executive when reviewing and approving expense reports.
• Coordinate meeting and event logistics with minimal guidance.
• Provide guidance to other assistants within the organization.
• Assist in confidential communications, exercising a high degree of discretion with confidential matters.
• Prepare and edit correspondence, reports, and presentations, ensuring accuracy and professional formatting.
• Own and defend the executive's calendar, making fast trade-off decisions on priorities, conflicts and travel.
• Act as a trusted gatekeeper and first point of contact for internal and external stakeholders, from the executive leadership team to major technology vendors.
• Keep the executive ahead of what matters: meeting prep, follow-ups tracked, decisions and actions not dropped.
• Bring enough fluency in IT and enterprise systems to read context, including who matters, what's urgent, and what a meeting is really about.
• Engage and collaborate with the immediate team and internal partners, and maintain strong peer relationships.
• Proactively identify opportunities to increase efficiency and improve processes, anticipating the needs of the executive and team.

What you'll need

• 5 years of relevant work experience.
• 3 years of relevant work experience.
• Excellent calendar, travel and inbox management under constant change.
• Strong written and verbal communication, and the judgment to represent a senior executive well.
• High discretion with confidential information.

Nice to have

• 8+ years as an executive assistant, including direct support of senior executives or technology leaders in large, global organizations.
• Prior experience supporting a CIO, CTO or senior technology executive, or working inside a technology organization.
• Working familiarity with IT and enterprise systems (for example SAP, Salesforce, ServiceNow, Workday) and the vocabulary of enterprise technology.
• Fluency with Microsoft 365 and Outlook, SharePoint, Google Workspace, Slack and collaboration tools.
• Comfortable with a fast, candid, data-driven operating style; proactive rather than reactive.
• Experience in executive operations or a strategic administrative business-partner role in a large, matrixed technology or financial-services company.
• Fintech or payments industry background.
• Experience supporting executives who work with major technology vendors and system integrators.
• Exposure to AI tools for scheduling, notes and productivity.

Details

• Locations: Bangalore, Karnataka, India; Chennai, Tamil Nadu, India.
• Balanced hybrid work model: 3 days in the office and 2 days at your choice of the PayPal office or home workspace, for most employees.
• Subsidiary: PayPal Travel. Travel percent: 0.