Executive Assistant IBU - MCE

Overview

Executive Assistant role supporting IBU leaders with end-to-end executive support, business administration, and operational coordination.

What you'll do

• Manage complex calendars, including prioritization, conflict resolution, and proactive time protection.
• Coordinate end-to-end meeting logistics for virtual, hybrid, and in-person meetings.
• Plan and manage travel including contingency planning and time-zone optimized itineraries.
• Provide day-to-day business administration support, including operational activities like purchase orders and invoice tracking.
• Coordinate governance cadences, communications updates, and events/workshops.
• Use AI-enabled productivity tools to draft, summarize, synthesize information, and accelerate routine work.

What you'll need

• Significant experience supporting senior leaders (e.g., VP level or equivalent) in an international, matrixed environment.
• Demonstrated experience in complex calendaring, travel, governance meeting coordination, and event logistics.
• Strong proficiency and experience using AI-powered productivity tools responsibly.
• Advanced proficiency in Microsoft 365 (or equivalent) and collaboration tools (e.g., Teams, SharePoint, OneDrive).
• Excellent prioritization, time management, and attention to detail in a fast-paced environment.
• Fluent English required.
• Bachelor’s degree preferred (or equivalent professional experience).

Details

• Location: Bengaluru, India.
• Employment type: Full time (Regular employee).
• Work mode: Hybrid.