Executive Search Coordinator

Overview

Executive Search Coordinator supporting end-to-end delivery of leadership and executive searches, partnering closely with Executive Search Leads on search execution, candidate and stakeholder experience, data accuracy, reporting, market intelligence, and process excellence.

What you'll do

• Coordinate multiple executive searches from initiation through closure, ensuring timelines and key milestones remain on track.
• Manage complex interview scheduling across senior stakeholders, candidates, and global teams.
• Maintain search trackers, candidate pipelines, reports, presentations, and other key deliverables.
• Ensure timely and seamless communication between Executive Search Leads, stakeholders, and candidates.
• Track key search metrics, including time-to-fill, pipeline health, diversity metrics, and conversion rates.
• Leverage dashboards and analytics to support better search decisions.
• Proactively identify opportunities to simplify and improve search processes.
• Deliver a high-touch, discreet, and professional experience for leadership-level candidates.
• Manage seamless interview journeys, including briefing, logistics, scheduling, communication, and feedback coordination.
• Use CRM insights and recruitment data to personalise candidate and stakeholder engagement.
• Leverage automation and digital tools while maintaining a white-glove candidate experience.
• Maintain accurate and up-to-date search and candidate data within CRM/ATS platforms.
• Translate recruitment data into clear, actionable insights for Executive Search teams and stakeholders.
• Support talent mapping across industries, competitors, organisations, and relevant leadership talent pools.
• Gather market intelligence on prospective candidates, companies, and talent trends.
• Maintain internal talent intelligence and knowledge repositories.
• Use platforms such as LinkedIn Insights and CRM tools to support research and executive search delivery.
• Standardise search templates, workflows, trackers, and best practices.
• Identify operational inefficiencies and recommend practical improvements.
• Maintain high standards of data accuracy, documentation, and data privacy.
• Contribute to digital transformation and automation initiatives within Executive Search.

What you'll need

• Prior experience in an Executive Search Firm / Recruitment Agency (mandatory).
• Prior experience supporting Leadership / Executive Hiring (mandatory).
• Immediate joiners only.
• Demonstrated experience supporting Executive / Leadership Hiring.
• Exceptional organisational and project coordination skills.
• Experience managing multiple searches or projects simultaneously.
• Strong attention to detail and commitment to high-quality delivery.
• Excellent written and verbal communication skills.
• Confidence working with senior stakeholders and leadership-level candidates.
• High levels of discretion, professionalism, and confidentiality.
• Strong understanding of executive search processes, candidate pipelines, and stakeholder management.
• Data Literacy: ability to interpret recruiting metrics and convert data into meaningful insights.
• Digital Fluency: hands-on experience with CRM, ATS, recruitment, and productivity tools.
• Analytical Thinking: ability to identify trends, risks, gaps, and opportunities within search data.
• Process Mindset: strong focus on continuous improvement, standardisation, and operational efficiency.

Nice to have

• AI Capability: familiarity with tools such as Copilot or ChatGPT to improve productivity and workflows.

Details

• Location: Bengaluru Campus 31.
• Job posting end date: 2026-11-09.