Facility Executive

Overview

Facility Executive role at JLL in Chennai, supporting day-to-day facility administration, vendor management, compliance and team performance.

What you'll do

• Own the day-to-day administration, including generating stock tracker reports.
• Assist the FM and AFM in managing all administrative functions, security issues, facility services and other administrative functions as deemed by the Client.
• Develop and implement procedures and performance measures to simplify and improve the accuracy of work methods and the reliability of FM.
• Ensure an adequate supply of consumables, materials and services for the proper operation of services, and enter into supply and service contracts as approved by the client.
• Maintain appropriate stock levels of all consumables and escalate in time to achieve stock availability.
• Process vendor invoices aligned with the Client's finance process, and carry out statutory compliance checks of all vendor invoices.
• Routinely inspect all services to ensure performance measures are being maintained.
• Set stretch targets for self to achieve maximum team performance.
• Carry out a daily walk-around of the facility.
• Update and implement the Emergency Response plan, including drills as required.
• Provide facilities assistance response after office hours.
• Carry out operational audits and compliance activities.
• Escalate incidents and problems.
• Meet or exceed best practice in the provision of services through contracts.
• Establish and adhere to policies, procedures and compliance deadlines for each task as advised by the Operation Manager.
• Manage the team effectively.

What you'll need

• An eye for detail to manage day-to-day operations.
• Well-groomed and presentable at all times.
• Good communication skills.

Details

• Location: Chennai, TN.
• Work mode: On-site.
• Scheduled weekly hours: 48.