Facility Executive

Overview

Facility Executive responsible for overseeing and managing the day-to-day operations of facilities, ensuring they are well-maintained, safe, and conducive to the needs of employees and visitors.

What you'll do

• Oversee the operation and maintenance of buildings, equipment, and systems to ensure their efficient functioning.
• Coordinate and manage facility repairs, preventive maintenance, and inspections to address issues promptly.
• Monitor the performance of facility systems such as HVAC, electrical, plumbing, and security, and take corrective action when necessary.
• Maintain records of maintenance activities, equipment inventory, and warranties.
• Identify, evaluate, and select vendors and contractors for facility-related services, including maintenance, repairs, cleaning, security, and landscaping.
• Negotiate contracts and service agreements, ensuring compliance with quality standards and budgetary requirements.
• Manage vendor relationships, including conducting regular performance reviews and addressing areas of concern.
• Collaborate with stakeholders to determine space requirements and develop effective space plans.
• Optimize space utilization and ensure efficient layouts to accommodate changing business needs.
• Coordinate office moves, reconfigurations, and renovations, ensuring minimal disruption to operations.
• Assist in developing and managing the facility budget, including forecasting expenses and tracking costs.
• Monitor facility-related expenses and identify opportunities for cost optimization and efficiency improvements.
• Review and approve invoices, ensuring accuracy and adherence to budgetary guidelines.
• Ensure compliance with health, safety, and environmental regulations, including fire safety, building codes, and emergency preparedness.
• Implement and monitor safety protocols, procedures, and training to maintain a safe and healthy work environment.
• Conduct regular inspections to identify potential hazards and ensure corrective actions are taken.
• Coordinate and manage facility-related projects such as renovations, expansions, or equipment installations, including project plans, timelines, budgets, and resource allocation.
• Collaborate with internal teams and external stakeholders to ensure successful project execution.
• Interact with employees, department heads, and senior management to understand their needs and address their concerns.
• Provide exceptional customer service and respond to facility-related inquiries in a timely manner.
• Communicate updates, changes, and relevant information to stakeholders regarding facility operations and projects.

What you'll need

• Proven experience in facilities management or a similar role.
• Strong knowledge of building systems, maintenance practices, and facility operations.
• Familiarity with applicable local building codes, regulations, and industry standards.
• Excellent organizational and multitasking abilities.
• Strong problem-solving and decision-making skills.
• Effective interpersonal and communication skills.
• Proficiency in facilities management software and Microsoft Office Suite.
• Ability to manage multiple projects simultaneously and meet deadlines.

Nice to have

• Bachelor's degree in facilities management, engineering, or a related field.
• Knowledge of sustainability practices and principles.

Details

• On-site, Bengaluru, Karnataka.
• Scheduled weekly hours: 48.