Senior Manager Facility

Overview

Fluence is seeking a Facility Manager for its Global Innovation Centre in Bangalore to lead the day-to-day management of the office, strengthen workplace experience, and coordinate with building management and service partners. The role sits within the Global EHS & Facilities function and reports to the Sr. Director Global EHS & Facilities.

What you'll do

• Ensure smooth daily operations of the GIC office and resolve facility-related concerns promptly.
• Oversee reception, visitor management, meeting room operations, and front office services.
• Manage office supplies, pantry services, equipment, and furniture.
• Support HR with onboarding logistics, workspace allocation, and employee engagement activities.
• Serve as the primary point of contact with building management for operational, maintenance, and compliance matters.
• Monitor and resolve building issues including HVAC, electrical, plumbing, access control, and security systems.
• Manage vendor relationships for housekeeping, security, maintenance, pantry, courier, and other facility services, including performance reviews and SLA compliance.
• Manage the office lease, renewals, documentation, and coordination with landlords.
• Ensure compliance with building regulations, statutory facility requirements, and company policies.
• Maintain accurate records of contracts, service agreements, and facility documentation, including those related to ESG.
• Ensure ergonomic standards for workstations, seating, lighting, and office layout.
• Maintain emergency preparedness basics such as evacuation routes, signage, and coordination with building security.
• Oversee preventive and corrective maintenance of office infrastructure, equipment, and utilities.
• Lead office moves, expansions, and reconfiguration projects.
• Manage seating plans, workspace allocation, and space utilization strategies.
• Oversee physical security systems including access cards, CCTV coordination, and visitor access protocols.
• Manage facility budgets, cost control, vendor payments, and procurement of furniture, equipment, pantry items, and supplies.
• Develop and maintain facility SOPs, administrative procedures, and documentation, and prepare periodic performance reports.

What you'll need

• 10–12 years of experience in facility management, office administration, or workplace operations.
• Experience managing corporate office environments, preferably in multinational or technology organizations.
• Strong knowledge of building operations, vendor management, and lease administration.
• Understanding of workplace ergonomics and office layout optimization.
• Excellent communication, coordination, and stakeholder management skills.
• Proficiency in MS Office and facility management tools.
• Ability to handle multiple priorities and operate independently with accountability.

Details

• Location: Bangalore, India.
• Hours: 5 days a week.
• Reports to: Sr. Director Global EHS & Facilities.