Office Coordinator

Overview

Instawork is hiring an Office Coordinator in Bengaluru to manage day-to-day office functions, facilities, and workplace experience for the Bangalore offices.

What you'll do

• Own the upkeep of common areas, workspaces, and conference rooms, including furniture and AV equipment.
• Manage relationships with external service providers and keep office supplies stocked.
• Respond to internal service requests assigned to the facilities queue.
• Assist with employee seating arrangements, desk allocations, and office layout planning.
• Coordinate with onsite facility staff and support ad hoc projects for IT, People (HR), and Finance.
• Support and execute company events and engagement activities to improve office positivity.

What you'll need

• Minimum 3 to 6 years of experience in office administration, facilities coordination, events, or workplace operations.
• Ability to work under an Office Manager while independently owning daily floor tasks.
• Comfort using Google Workspace (Docs, Sheets, Slides) and basic office AV/conferencing setups.
• Strong attention to detail for organization, cleanliness, and operational efficiency.
• Excellent verbal and written communication skills for interacting with employees and vendors.
• Ability to self-manage, multitask, and prioritize in a fast-paced environment.

Details

• Reporting line: Office Manager.
• Working days: 6 days/week.