Program Coordinator, Medical Communications

Overview

Program Coordinator for Medical Communications who keeps projects on task and the team focused, running the client's medical/legal/regulatory (MLR) process and managing up to 20 projects at a time.

What you'll do

• Track project deliverables through all departments, ensure due dates are relayed, and identify and communicate obstacles efficiently.
• Run the client's medical/legal/regulatory (MLR) process, including submissions and coordinating with taggers.
• Communicate status updates to the client, the MLR Supervisor, and the supporting team.
• Coordinate internal and external meetings, take meeting notes, and provide status updates to the team.
• Under supervision from a program manager, review invoicing documents and final reconciliations.
• Prepare Sunshine Act reports and any ancillary reports required by the client.
• Work with the logistics vendor on meeting planning, including site search, venue contracting, travel arrangements, food/beverage, and AV equipment.
• Prepare and distribute the assignment report and facilitate assignment team meetings.

What you'll need

• Bachelor's degree, ideally with a concentration in advertising, marketing, communications, or journalism; other majors will be considered.
• 0-2 years of prior work experience in a client service/agency setting or related internship experience.
• A high level of computer competency and intermediate or advanced proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, MS Project, and Outlook).
• Strong written and verbal communication skills.
• Ability to manage up to 20 projects at a time and be responsible for the project development process.

Nice to have

• Working knowledge of timeline and schedule development.
• Experience supporting a project manager or marketing team with coordinating tasks and tracking deadlines.

Details

• Location: Remote, United States.
• Candidates must be legally authorized to work in the country of employment without employer sponsorship.
• Reasonable estimate of the current salary range: $41,600 to $62,400 USD.