Program Coordinator, Medical Communications

Overview

Program Coordinator for Medical Communications at Precision Medicine Group, responsible for keeping projects on task, running the client's MLR process, and coordinating meetings and reporting.

What you'll do

• Manage up to 20 projects at a time and be responsible for the project development process.
• Anticipate potential workflow obstacles and provide solutions.
• Track project deliverables through all departments, ensure due dates are relayed, and identify and communicate obstacles efficiently.
• Run the client's medical/legal/regulatory (MLR) process, including submissions, coordinating with taggers, and communicating status updates to the client, the MLR Supervisor, and the supporting team.
• Coordinate internal and external meetings, take meeting notes, and provide status updates to the team.
• Under supervision from a program manager, review invoicing documents and final reconciliations, and prepare Sunshine Act reports and any ancillary reports required by the client.
• Work closely with the logistics vendor on meeting planning, including site search, venue contracting, travel arrangements, food/beverage, and AV equipment.
• Prepare and distribute the assignment report and facilitate assignment team meetings.

What you'll need

• Bachelor's degree, ideally with a concentration in advertising, marketing, communications, or journalism; other majors will be considered.
• 0-2 years of prior work experience in a client service/agency setting or related internship experience.
• High level of computer competency and intermediate or advanced proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, MS Project, and Outlook).
• Strong written and verbal communication skills.

Nice to have

• Working knowledge of timeline and schedule development.
• Experience supporting a project manager or marketing team with coordinating tasks and tracking deadlines.

Details

• Location: Remote, United States.
• Candidates must be legally authorized to work in the country of employment without employer sponsorship.
• Reasonable estimate of the current salary range: $41,600 to $62,400 USD.