Project Document Controller

Overview

Support project managers in executing medium-size to large and complex GCB (Generator Circuit Breaker) projects by managing project documentation in line with contractual agreements, quality standards and project schedule.

What you'll do

• Review document requirements against project specification and customer requirements during project handover from sales.
• Develop and maintain a document control master list for every project, aligned with internal stakeholders and customer representatives.
• Drive the completion, submission and approval of key documents and track every document transaction through transmittals.
• Understand and manage the client EDMS system.
• Coordinate and follow up on all project drawing and key document submissions and approvals, and keep status of drawings and documents current in the master file.
• Prepare documentation for customer submission and keep a track record of customer correspondence.
• Keep the project manager regularly updated on document status during project reviews.
• Participate in document approval status review meetings.
• Act as main contact for customers on documentation-related topics in projects.
• Support the project manager in drafting and submitting contractual letters to the customer.
• Archive, scan, print, rename, record and file incoming hard or electronic copies of drawings and documents (internal and external).
• Ensure all management and system documentation is the current version and easily accessible in hard files or digital records.
• Develop and maintain document control processes for efficient project management.
• Prepare documentation for production handover and I&C handover.

What you'll need

• Bachelor of Science, with document control experience of at least 4 years.
• Working experience in project execution of similar projects, and minimum 2 years leading and coordinating with external customers.
• Good interpersonal skills and ability to communicate effectively with all project stakeholders.
• Expert in SAP/xECM document storage concept.
• Ability to work on multiple projects and deliver quality results on time.
• Good working knowledge of MS Office (Word, Excel, PowerPoint, SharePoint etc.) and at least one type of document control system.

Details

• Location: Chennai, Tamil Nadu, India.
• Employment type: Full time.
• Remote: No.