Retail Purchasing Administrator

Overview

Process replenishment orders for Trek's European Direct Owned Trek Stores (DOTS), covering Trek and third-party Parts & Accessories, so the right products reach stores in the right quantities at the right time.

What you'll do

• Process replenishment orders for all EMEA DOTS stores, covering Trek and third-party P&A, following established ordering rules and parameters.
• Raise, amend and confirm purchase orders in JDE, using Ascend EPOS stock and sales data to ensure orders are accurate.
• Send, receive and reconcile orders, confirmations and updates with suppliers through their B2B portals.
• Process data uploads as required, validating files before and after loading.
• Maintain buying-related master data accurately.
• Complete daily ordering within agreed turnaround times, taking advantage of working hours ahead of the EMEA start of day.
• Monitor late, short or unconfirmed supplier orders and escalate supply issues to the Retail Buyers.
• Keep stores and Retail Buyers informed of order status and any issues that may affect product availability.
• Respond promptly to store and supplier queries relating to orders.
• Identify inefficiencies or errors in ordering rules, data and processes, and propose improvements to the Retail Buyers and manager.
• Help refine ordering rules and procedures, and keep process documentation up to date.
• Track and report on order accuracy and turnaround time.

What you'll need

• Proficient in Excel (lookups, pivot tables, data cleansing), Outlook and Teams.
• Accurate preparation and validation of data files for upload.
• Strong numerical reasoning and excellent attention to detail.
• Clear written and spoken English for working with EMEA stores, suppliers and Retail Buyers.
• Collaborative and proactive; manages own workload to daily deadlines.

Nice to have

• Experience in purchasing, supply chain, inventory or order processing.
• Understanding of retail purchasing, inventory metrics or the bike industry.
• Experience with JDE or other ERP, EPOS systems or supplier B2B portals.
• Knowledge of AI tools is encouraged.
• Spots anomalies in orders and data and suggests practical process improvements.

Details

• Full time, reporting to the European Retail Purchasing Manager.
• Location: Gurgaon, India.